Equans Data Centers have an opportunity for an experienced Document Controller to join our Document Control team to support our growing Data Center business. This role is a fixed term contract for up to 12 months.
Based in our project site in Newport the Document Controller will be responsible for managing the control of all administrative and technical documents in accordance with Project Specific and Company Procedures. The Document Controller will ensure that all users have access to the latest revision of appropriate documentation in a timely manner.
What you will deliver?
* Assist in the implementation of the document control system and management during the projects life cycle.
* Manage SharePoint, including creating folders, issuing invitations, updating and maintaining.
* Issue 4project invitations to new users, including assigning them to the correct permissions: security groups, updating the folders structures, custom fields and the workflows if required.
* Ensure all technical documents and comments are recorded on 4Projects e.g. drawings, technical submittals and manufacturers literature.
* Monitor and control with guidance from the project lead/ design manager via the approval responsibility matrix the roles and responsibilities on 4projects to ensure security of confidential material is not breached.
* Create new project and set up workflows with subfolders and distribution groups. Ensure that workflow progression is monitored and all relevant documents are correctly allocated.
* Support the Design Manager(s) / MEP managers in their design approval process/commenting as per the Company Procedures, with regards to managing Technical Documents.
What we can offer you?
On offer is a competitive salary and benefits package, which includes;
* 25 days annual leave (+ public holidays)
* Life Cover equivalent to 4 times annual salary
* Company Stakeholder Pension Scheme
* Private Medical Insurance
* 2 corporate social responsibility days per year
* Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes
* Attractive Employee Referral Rewards Scheme
* Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals
* 24/7 Employee Assistance Program and access to mental wellbeing app
Who we are looking for?
* Good all round Document Control knowledge within construction
* Previous experience with 4Projects – DMS (Document Management System)
* Proven knowledge of SharePoint
* Capacity to work effectively within a team environment
* Organisational skills (prioritising tasks, respecting deadlines, methodical work)
* Multi-tasking, Problem solving and decision making
* Attention to detail, adaptable and flexible
* Good IT skills (MS Office)
* Ability to work across various projects when required
Desirable Criteria:
* Previous Administration experience with 4Projects
* Familiar with various web based document management systems.
* Familiar with BS 1192-2007+A2 and ISO 9001.
What’s next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
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