Buckles Law is an award-winning firm, that provides world-class client experience and services on a comprehensive range of legal services to both businesses and individuals in the UK and internationally.
Delivering effective and cost-efficient legal solutions from our offices based in Cambridge, London, Nottingham, Peterborough, Stamford, Bristol, Swindon, with international presence in Paris and Milan.
We recognise that all this is possible due to our team of highly dedicated, enthusiastic professionals across our locations. We pride ourselves on providing a positive work environment where independent thinking and new ideas are actively encouraged and where every member of the team genuinely can make a difference.
Buckles carries the LawNet Mark of Excellence and is Investor in People Gold accredited.
We are recruiting for an enthusiastic and passionate Private Client Legal Secretary to join the London team.
The position is a permanent full-time role (37.5 hours per week), and our typical working patter is Monday - Friday 09:00 – 17:30 with 1-hour lunch break per day.
Purpose of the Legal Secretary role:
• Providing seamless legal services to clients and supporting a team of lawyers and secretaries.
• Creating invoices and credit notes and completing monthly expenses.
• Sending client’s receipts of monies paid by card.
• Carrying out audits on lawyers’ files to ensure they are compliant with AML and SRA regulations.
• Amending documents and letters and keeping the document management system updated with any changes in client’s information.
• Dealing with the closure of files and storage of original documents.
• Working with Oyez Speech 7 to outsource documents, print from the ‘outsource’ tab if necessary and complete department dictations.
• Providing efficient diary and email management.
• Providing effective management of visitors and calls.
• Handling incoming and outgoing mail.
• Recording the team’s business development activities.
• Managing communication with internal and external contacts ensuring that the HODs are informed of all matters.
• Preparing correspondence, presentations and documents when required.
• Providing ad hoc personal administrative assistance to all.
• Creating zylpha bundles when necessary.
• Covering other areas of support due to holidays/absence.
Who is our ideal candidate?
• Ideally an experienced Legal Assistant within a busy department.
• Experience of working on Wills and lasting power of attorney (LPAs) documents.
• Highly organised person with great administration skills.
• Excellent written and verbal communication skills across all levels.
• Have excellent planning and prioritisation skills.
• Good understanding of MS Word for formatting, track changes, updating legal documents.
• Having great people skills, enabling you to build rapport with clients well and confidently.
• Ability to perform well under pressure to meeting necessary deadlines.
• Demonstrate and maintain a calm approach in difficult situations.
• Ability to be resourceful with good time management skills.
Reward and development:
Buckles recognise the success of every employee; working with you to ensure you have what you need to maximise your potential and develop your career.
Alongside a host of development, professionally and personally, we offer some fantastic benefits, of which some are listed below.
• Enhanced annual leave + all UK Bank Holidays.
• An additional day for your birthday each year (or closest working day to your birthday).
• Additional annual leave on Christmas Eve (1 full day) and New Years Eve (half day PM) if these days fall on a normal working day.
• Private healthcare options for you and your family – via Bupa.
• Free healthcare cash back plans for you and your family.
• Enhanced pension – 5% matched contribution by Buckles.
• Ability to buy additional holiday – up to 5 days per year.
• Group Life Assurance – 4 x your annual salary.
To apply:
Please submit an up-to-date CV demonstrating all skills and experience you have that is suitable for this role.
We are an equal opportunity and disability-inclusive employer, and value diversity across the firm. We do not discriminate based on age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or parental or caring status.
Please let us know if you require any reasonable adjustments to be made to the recruitment process. If you would prefer to discuss this confidentially, please email careers@buckles-law.co.uk and add the job title in the subject line of the email.
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