Maintenance Administrator | Poole | £30,000
Are you an experienced administrator looking for a dynamic role within a fast-paced and supportive team? Do you thrive on organisation, problem-solving, and customer interaction?
As a Maintenance Administrator, you’ll play a vital role in supporting the Maintenance Team, ensuring the smooth coordination of engineer schedules, customer communication and financial administration. This is an office-based role in Poole, offering variety, responsibility, and the opportunity to work closely with colleagues across the business.
As a Maintenance Administrator, you’ll benefit from:
23 days holiday (increasing to 30 with service) + bank holidays
Company-funded Bupa health plan
Company sick pay
Development programme with up to 100% funding for training
Cycle-to-work scheme
Free eye tests
On-site parking
Company-funded social events at Christmas and in the summer
As a Maintenance Administrator, your responsibilities will include:
Scheduling engineer appointments and preparing job packs
Processing sales orders, invoices and maintenance quotes using Sage 200
Managing timesheets and job sheets to ensure accurate records
Handling customer communications, including chasing outstanding invoices and quotes
Booking hotels and managing van stock for engineers
Maintaining accurate records in Servicelife and responding to phone and email enquiries
As a Maintenance Administrator, your skills and experience will include:
Previous experience in a similar administration or coordination role
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong communication skills with the ability to liaise with clients and colleagues
A high level of accuracy and attention to detail
The ability to work under pressure and make decisions
Interested?
If you’re ready for a new challenge in a friendly and professional environment, apply today with an up-to-date CV or contact Ellie or Harriet at Rubicon for more details