Hours: 21 hours per week 39 weeks per year
Pay scale: Between KR8 and KR9 (depending on experience) + SEN allowance
We are seeking a Finance Assistant to play a pivotal role in handling various finance-related administrative tasks, such as processing invoices, ensuring payment with the use of Xero, inputting data, taking responsibility for day-to-day financial money handling, and supporting with Individualised Learner Record.
Principal Accountabilities:
* Reconcile college payments and receipts using “Xero” bookkeeping software.
* Pay personal expenses to staff, e.g., mileage claims and other low-cost expenses.
* Conduct bank reconciliation and period-end procedures through to year-end reporting to Companies House.
* Assist the Business and Finance Lead in sourcing suitable products, adhering to 'best value' principles.
* Support the processing of ordering college supplies and ensuring timely reconciliation of these.
* Manage the allocation and payment of the discretionary bursary to learners.
* Maintain petty cash levels and track expenditure.
* Manage and pay for free college meals to learners.
* Support the Principal with the administration of the ILR.
* Purchase goods using the college’s purchasing card when appropriate.
* Arrange staff travel and training.
* Perform general office administration duties.
* Comply with the finance policy.
* Validate and process invoices, making BACS payments within authorised limits.
* Conduct bank reconciliation and period-end procedures.
* Create invoices for funding claims and supplied services.
* Chase outstanding payments, promptly reporting any issues to SLT.
* Carry out month-end procedures such as bank and payroll reconciliations.
* Assist with budget preparations and the annual audit.
* Support the College Principal with statutory reporting i.e., Department for Education.
* Assist with documentation required to present to Grow 19’s Board of Trustees.
* Be computer literate, with confidence in Microsoft Office, especially Excel and Word, and proficient in email communication.
* Carry out any reasonable requests made by your Line Manager or members of the Senior Leadership Team.
* Assist with staff returns, reconcile overtime claims, and check monthly payroll changes.
* The successful candidate will be committed to ensuring the college's public image is friendly and helpful.
* They should also be driven and independent, capable of prioritizing tasks effectively.
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