JOB TITLE: HR Admin Manager LOCATION: World Business Centre, Heathrow. Potential travel on occasion. REPORTING TO: ABM UK HR Director SHIFT PATTERN: Monday to Friday SALARY: Competitive This role within ABM will provide a great opportunity for an energetic and enthusiastic individual who excels in a busy environment working to tight deadlines, achieving service excellence and supporting the growth of our business through “value add” support activity. The successful candidate will already have extensive HR administration experience in a fast-paced environment. With experience of managing and getting the best from a small team through strong and supportive leadership. You will be prepared to challenge the status quo and propose alternative solutions to enhance our offering. Strong communication skills, first class data analysis and reporting to allow informed business decision making. Experience of compliance and ERP based HCM (Oracle preferred) systems would be advantageous. Main Duties & Responsibilities: • Overseeing the day-to-day operations of the HR Shared Service Centre, ensuring efficient and effective delivery of HR Services. • Leading and developing the HR and administrative team, ensuring high performance. • Seeking ways to improve HR processes and services to align with organisational goals. • Review existing HR processes, identify gaps, and lead initiatives to standardise and streamline. • Monitor and report on capacity and capability challenges. • Act as the liaison with Payroll and Operations to understand workflow and interdependencies between departments. • To work in partnership with HR and Payroll teams to ensure data records are consistently and accurately maintained. • Oversee the accurate and timely verification of Right to Work documentation for all new hires for UK & Ireland. • Oversee the end-to-end vetting process for new hires and existing employees, ensuring compliance with client requests. • To support acquisitions ensuring that processes are seamlessly integrated. This involves aligning policies, procedures and systems to create a unified approach. • Preparing reports and providing insights to senior management on HR metrics and trends. • Represent the HR Admin function at the senior meetings as required. • To support the implementation of HR Systems/system integration. Person Specification: Essential • Considerable experience of Human Resources administration and managing a team. • Experience of producing accurate and complex employment/contractual documentation and correspondence. • Ability to provide basic advice on employment terms, conditions, policies and procedures. • Experience of using HR IT Systems, HCM Oracle or similar. • Strong knowledge of Right to Work legislation in the UK & Ireland, including an understanding of visa and work permit requirements. • Experience overseeing pre-employment screening processes. • Ability to communicate effectively with internal and external contacts at all levels. • Ability to set & work to deadlines and within defined standards. • Ability to work appropriately with confidential and sensitive information. • Experience of working within a fast paced, change focussed organisation. • Good personal organisation and a flexible approach. • Excellent written and verbal communication skills. • A creative and decisive thinker. • MS Office suite including intermediate/advance Excel skills. Desirable • Sector experience • Managing projects • Working across multiple locations Benefits We’re proud to offer a great range of benefits including: 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home Mental Health support and Life Event Counseling Get Fit Programme Financial and legal support Cycle to work scheme Access Perks at Work, our innovative employee app where you can find: Perks: discounts, gift cards, cashback, and exclusive offers Life: Search for resources and tools on topics ranging from family and life to health, money and work Support: Online chat or telephone service for urgent support in a crisis For more information about ABM’s benefits, visit our careers page ABOUT US ABM is one of the world’s largest providers of integrated facility services. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services that improve the spaces and places that matter most. ABM offers a comprehensive array of facility services that includes cleaning, engineering, parking, electrical & lighting, energy solutions, HVAC & mechanical, security, and mission critical solutions. ABM delivers these custom facility solutions to properties across a wide range of industries – from commercial office buildings to schools, airports, hospitals, data centres, manufacturing plants and distribution centres, entertainment venues and more. In the UK we’re proud to service icon sites across the country with more than 10,000 team members. For more information, visit www.abm.co.uk. ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.