Reed Accountancy are currently partnered with an established client in the West Sussex area who are seeking a proactive and organised Finance and Office Assistant to join their small team. This role involves a wide range of administrative, financial, and facility management tasks, ensuring smooth operations within the organisation. The ideal candidate will be a key player in maintaining our office environment and supporting the team across various functions. Day-to-day of the role: General Administration Tasks: Approve invoices and handle postal and filing tasks. Order office supplies as needed and assist with annual audit queries. Answer mainline phone calls and perform ad-hoc duties to assist the team. Finance & Payroll: Prepare and check payroll, run reports, and manage pension submissions. Handle billing for spare parts and service contracts and manage fuel and credit card reports. Assist with finance-related queries from the overseas team and manage employee expenses. Building & Facilities Management: Liaise with the landlord regarding building maintenance issues. Manage the company car fleet, including maintenance and investment requests. Employee Benefits & Welfare: Manage employee benefits such as private healthcare and life assurance. Handle onboarding and offboarding processes and administer the E-days holiday system. Communication & Customer Service: Liaise on billing of accessories and projects and assist the service team with spare parts orders and quotations. Resolve issues related to engineer's fuel and credit cards. Other Responsibilities: Administer the mobile phone account, manage insurance documents, and handle bookings and KPI management. Required Skills & Qualifications: Proven experience in finance and administrative roles. Strong organisational and multitasking abilities. Excellent communication skills and the ability to handle multiple stakeholder queries. Proficiency in Microsoft Office and experience with financial reporting and payroll systems. Ability to work independently and as part of a team. An exciting opportunity that will be involved in a broad range of tasks so don't delay apply now