G. H. Financials has 30 years of experience in clearing exchange listed derivatives. Our business was founded in 1993 to support traders in London. Today, we service clients around the globe through our offices, with fully regulated entities in London, Hong Kong and Chicago; and a shared-service center in Kolkata. Our integrated all-time zones approach ensures that our clients experience a bespoke service and recognize us as the service provider of choice in the global listed derivatives community.
ROLE
This role is a dynamic blend of executive support, office management and project coordination, ensuring the seamless functioning of daily operations while assisting the executive management. The individual will be responsible for managing diaries, scheduling meetings, coordinating business trips, and overseeing key projects. They will also handle HR administrative tasks and employee engagement activities.
LOCATION:
Office based, City of London
REPORTING:
Report to Group CEO; and Head of HR
CORE RESPONSIBILITIES
Executive assistant:
· Executive calendar management: schedule meetings, appointments, events, and international travel.
· Prepare agendas, reports and presentations for executive meetings
· Act as the primary point of contact for internal and external stakeholders, handling correspondence and ensuring timely responses.
Office management and general administration support:
· General office management including office supplies, facilities. visitor management, scheduling meetings, booking rooms, inbound and outbound mail, organising couriers
· Coordinate with suppliers, service providers, and vendors.
· Organise office events, meetings, Christmas party and assist employees with administrative needs and resolve issues.
· Assist in HR administration and employee engagement activities
· Maintenance of company health and safety policies
· And ad-hoc support to the wider business as required.
Project coordination:
· Support cross-functional projects by assisting with research, planning, tracking progress, managing deadlines, and facilitating communication between teams.
QUALIFICATION AND EXPERIENCE
· A degree from a leading university (or equivalent academic excellence)
· Proven experience in supporting executives and office management, with the ability to manage complex diaries, coordinate international travel, and prepare high-quality reports and presentations.
· Highly organised, able to prioritise effectively with strong attention to detail.
· Advanced proficiency in Microsoft Office Suite (Word, Excel and PowerPoint)
· Excellent interpersonal and communication skills.
· High level of professionalism, integrity and energy.
At GHF we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. We are committed to providing equal opportunities for all and we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law.
We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there's not a "one size fits all" approach to adjustments so our team will work with you individually to understand more about your requirements. If you have any questions, please contact our HR team on: (hr@ghfinancials.com)
We are proud to be an equal opportunities employer. This means that Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.
Please take a moment to read this privacy notice carefully, as it describes what personal information G.H. Financials Limited (we) may hold about you, what it’s used for, and how it’s obtained, your rights and how to contact us as a data subject.