Job Summary
An exciting opportunity has arisen for an experienced Administrator / Co-Ordinator to join Therapy services based in the Nutrition & Dietetics Department at Heartlands Hospital.
This is a part-time post (22.5 hours per week). These hours can be worked across three, four, or five days, Monday to Friday, but a set working pattern is preferred.
We are looking for someone with excellent organisational skills to support staff within the department and the wider Therapies directorate.
Do you have experience of procurement, organising meetings, have great time management skills and consider yourself to be a problem solver? You could be just who we are looking for.
Main Duties of the Job
The main duty of this role is to provide a comprehensive administrative service to the Therapies directorate. The post holder will be the first point of call for visitors to the department. They will be responsible for procurement for various therapy teams, co-ordinate meetings for therapies management, and welcome meetings for new staff members. They will be involved in the recruitment process within dietetics and the regular checking of professional registrations.
They will have some line management responsibility for junior administrative staff within the team.
There will be a lot of variety and autonomous working within the role and the post holder will need to build strong links with other departments in the Trust, including charities, finance, and procurement.
Oceano and waiting list management skills are desired; however, full training will be provided.
About Us
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
1. Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
2. Offering our staff a wide variety of training and development opportunities to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reaches their true potential, achieves their ambitions, and thrives in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected, and bold place to work.
University Hospitals Birmingham is a Smoke-Free premises hospital.
Date Posted: 20 December 2024
Pay Scheme: Agenda for change
Band: Band 4
Salary: £26,530 to £29,114 a year
Contract: Permanent
Working Pattern: Part-time, Flexible working
Reference Number: 304-9002606YS
Job Location
Heartlands Hospital, Bordesley Green E, Birmingham, West Midlands, B9 5SS
Person Specification
Qualifications Essential
* Good General Education (e.g., GCSE English and Maths A-C GCSE LEVEL 9-4)
* Business Administration NVQ Level 3 or equivalent experience in an Administrative environment
Experience Essential
* Experience of dealing with the Public/Customer service experience
* Experience of working in a Secretarial/Administrative role with a proven track record of problem solving
* Good Organisational skills
* Able to use own initiative and deal with the unpredictable
* Able to work under pressure and to multi-task
* Able to work to deadlines
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer Details
Employer Name: University Hospitals Birmingham NHS Foundation Trust
Address: Heartlands Hospital, Bordesley Green E, Birmingham, West Midlands, B9 5SS
Employer's Website: https://www.uhb.nhs.uk/jobs.htm
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