Facilities Manager
Southampton
Permanent
£45,000 - £48,000 per annum.
Job Summary:
Marble Talent Group are seeking an experienced, proactive, and highly organised Facilities Manager to oversee and manage the day-to-day operations for our client. The Facilities Manager will be responsible for ensuring the maintenance, safety, and operational efficiency of all facilities, ensuring compliance with regulations and providing a safe and comfortable environment for all employees and visitors.
Key Responsibilities:
1. Building Maintenance:
o Oversee the maintenance, repair, and upgrade of facilities and building infrastructure, including HVAC, electrical, plumbing, and general building systems.
o Develop and manage the preventative maintenance schedule for all systems and ensure minimal downtime of critical building systems.
o Coordinate and manage maintenance contractors and service providers.
o Monitor facility conditions to identify repair and improvement needs and ensure compliance with health, safety, and environmental regulations.
2. Health & Safety Compliance:
o Ensure compliance with relevant health and safety regulations, including fire safety, emergency evacuation procedures, and first-aid protocols.
o Conduct regular health and safety audits, risk assessments, and ensure corrective actions are implemented.
o Maintain accurate records of inspections, maintenance, and repairs in line with legal requirements.
3. Budget Management:
o Develop and manage the facilities budget, ensuring cost-effective management of resources.
o Monitor expenses, and provide recommendations to senior management for reducing operational costs while maintaining service standards.
o Procure supplies and services, negotiate contracts, and ensure optimal use of resources.
4. Space Planning and Allocation:
o Coordinate office space planning and layout, managing office moves and seating arrangements as needed.
o Ensure efficient use of space and provide advice on facility optimisation, ensuring a comfortable and productive work environment.
o Manage the allocation and usage of meeting rooms, common areas, and other shared spaces.
5. Vendor & Contractor Management:
o Manage relationships with external contractors and service providers (cleaning, security, maintenance, etc.).
o Ensure vendors deliver services as per contracts and service level agreements (SLAs).
o Negotiate contracts, review performance, and manage regular communication with service providers.
6. Sustainability & Environmental Impact:
o Promote and implement energy-efficient practices to reduce the environmental footprint.
o Monitor energy usage and recommend ways to improve sustainability efforts (e.g., waste management, water efficiency, recycling programs).
o Ensure compliance with environmental regulations and seek opportunities for continuous improvement.
7. Team Leadership & Coordination:
o Lead and manage a team of in-house facilities staff and contractors, ensuring they are trained, motivated, and meeting performance standards.
o Provide guidance and support for staff in resolving operational issues and improving the overall service delivery.
o Act as the point of contact for any facility-related issues, ensuring they are resolved promptly.
8. Emergency Response:
o Develop and implement emergency procedures, including evacuation plans, fire drills, and response to building-related emergencies.
o Oversee the proper functioning of emergency systems (e.g., fire alarms, emergency lighting) and ensure employees are trained in emergency response.
Required Qualifications and Skills:
• Proven experience in facilities management, building services, or a related field.
• Strong understanding of building systems, maintenance processes, and facility operations.
• Knowledge of health and safety regulations, fire safety protocols, and environmental sustainability standards.
• Experience in budget management, cost control, and vendor negotiations.
• Excellent organisational, time management, and multitasking skills.
• Strong leadership and interpersonal skills, with the ability to manage teams and build relationships with external vendors and internal stakeholders.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook), Facilities Management software, and CMMS (Computerised Maintenance Management Systems) tools.
• Strong problem-solving skills and the ability to think strategically and implement practical solutions.
Desirable Qualifications:
• A degree in Facilities Management, Building Services, Engineering, or a related field.
• Professional certifications in Facilities Management (e.g., BIFM, IFMA, or similar).
• Health & Safety certification (e.g., NEBOSH, IOSH).
• Experience with sustainability and energy management programs.
About Marble Talent
As engineering recruitment specialists, we pride ourselves on the ability to turn aspiring candidates at the beginning, middle or towards the end of their engineering careers into successful, professional engineers place at the right companies. We are interested in people from all walks of life, as long as they have the passion to succeed in engineering. Our goal is to become the recruiter of choice for UK engineering companies. We will do this by continuing to deliver a first-class service for both clients and candidates