Team Administrator - Community Vaccination Service
Dorset HealthCare University NHS Foundation Trust
The newly integrated Community Vaccination Service is looking for a team player and experienced Administration Assistant to help deliver the school age vaccination programme alongside the Covid vaccination delivery to housebound patients and care homes. Vaccinations are the safest and most effective way of protecting individuals and communities from vaccine preventable diseases. Working for the Community Vaccination Service allows for you to work as part of a team supporting and promoting the importance of vaccines who are passionate to protect this age group and offering support to the Integrated Vaccination Service across the Trust. An exciting opportunity has arisen for a Band 3 Administration Assistant to support the management of the Community Vaccination Service (CVS). The CVS team is part of the Integrated Vaccination Service and provides all school age children in Dorset their immunisations as per the UK Health Security Agency schedule, alongside this the service also provides Covid vaccines to the housebound and care home residents of Dorset. You will be supporting the management of a team of nurses and administrators on a day-to-day basis, ensuring all clinics and sessions are staffed appropriately and safely.
Main duties of the job
* Liaising with parents/school/service users/care homes
* Adding patients onto caseloads
* Sending lists of new referrals to other departments
* Making a referral to CHIS
* Checking duplicate registration forms and actioning appropriate forms
* Amending Records for CHIS/SN as advised
* Phones/Emails/General enquiries and consent forms
* Sending and editing communications
* Daily administration tasks as identified by the Administration lead
About us
At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people. We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities. Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building workplaces for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves. Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
Person Specification
Communication
* Excellent communication skills both verbal and written
* Ability to work effectively and efficiently as a member of a team
IT Skills
* Experience of using multiple IT systems
* Willingness to learn and develop skill set
* Ability to use own initiative
* Ability to manage workload effectively and prioritise as needed by the service
Development
* Willing to undertake further training to develop skills
* Ability to bring and use own expertise to benefit service and self development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Dorset HealthCare University NHS Foundation Trust
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