Admin Officer
Contract: September 2025
Salary: £14.75
Location: Kingston, Outer London
5 days work setting
This is a temporary contract role until September 2025 for Admin Officer's role with an immediate start date (Compliance dependent) for a 6 months duration with a possible extension offering 5 days in office work setting and a London location. (Kingston)
Job Description
This is a brilliant opportunity for candidates to work as an Admin Officer on behalf of our client, Kingston County Court. Responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment.
Key Responsibilities
Administration
1. Preparing papers and files for court, tribunals, hearings, and meetings
2. Producing court/tribunal documents
3. General photocopying and filing
4. Creating and updating records on in-house computer system and data input
5. Post opening and dispatch
6. Booking, preparing, and organizing meeting rooms, supporting training courses and other group activities
7. Preparing meeting agendas, joining instructions, handouts, etc.
Drafting
1. Standard letters and correspondence, minutes, notes, reports, submissions, etc., according to guidelines and instructions
Operations
1. Clerking civil and family courts, tribunals, and hearings, ensuring papers and materials are available and up to date
2. Assisting court users, supporting listing and rota management, checking files
3. Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees, etc., including the use of chip and pin
4. Handling counter (face to face), written, and telephone enquiries
5. Working as a team to ensure TIB (Team Information Board) meetings are relevant, timely, and productive
6. Working as a team to problem-solve, assess the impact of new SOPs, and contribute to small projects
7. Undertaking ad hoc roles within the band such as Jury Bailiff Officer, L+D Coordinator, H+S roles
Processing Casework
1. Including standard documentation and information, court orders, claims, fines and fees, legal aid
2. Resulting courts accurately, interpreting the information required on a court file
3. Working to workload targets in terms of throughput and accuracy
Checking and Verifying
1. Documents, records, accounts, claims, and returns for approval, results, statistics, plans, etc. against criteria, regulations, or procedures
2. Ensuring compliance and administration documentation meet quality standards
Collecting and Assembling Information
1. For returns, results, accounts, statements, warrants, statistical analysis, reports, etc.
2. Work may require interpretation of source materials, preparation of bundles, chasing
3. Modifying and adjusting information and making decisions to allow work to be completed
4. Collecting and assembling information to prepare for and run the daily TIB meeting, as required
Undertaking Calculations
1. Producing basic statistical analysis reports and processing financial information where required
2. Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering, and running straightforward reports
3. Spending limited sums of money on behalf of an office or unit
4. Calculating the anticipated numbers of jurors to be called and managing the numbers to be as efficient as possible
Equal Opportunity Statement
At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to, and able to discover their personal best.
Brook Street is a Disability Confident Leader, and we hold Gold Award status from the Defence Employer Recognition Scheme. Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veterans who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.
If you identify as a candidate with a disability or a veteran, we encourage you to reach out to us via email, providing the role's navigation link and your qualifications. We are committed to engaging with you. Throughout the application process, we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.
Please be informed that if you are successful, we will need to run compliance prior to starting, and communication needs to be consistent with the compliance team including DBS checks and references.
Brook Street is proud to support the Armed Forces Covenant and guarantees to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
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