Job summary
Expected Shortlisting Date
18/12/2024
Planned Interview Date
06/01/2025
The Pharmacy Stores & Distribution team at Leeds Teaching Hospitals NHS Trust provide ward stock medicines top-up and delivery to wards and departments throughout the Trust via the onsite top-up teams. The Leeds Pharmaceutical Warehouse service is predominantly concerned with receipt, storage and issue of medicines orders, with associated stock control activities.
*Please note, these posts do not involve direct patient care*
We are looking to recruit THREE enthusiastic and highly motivated individuals with drive to undertake the role of Senior Pharmacy Stores Operative ONE based in the Pharmacy Stores and Distribution teams at St Jamess Hospital Leeds 9, LS9 7TF,
And TWO based at Moor house Warehouse team 125 Moor Road, Hunslet LS10 2JQ
The successful candidates must be pro-active and flexible in their approach to working within these busy departments and have excellent organisational skills.
Main duties of the job
These posts will support the Senior Team Leaders on each site and the Stores and Distribution Management team with the day-to-day delivery of the Pharmacy Stores and Distribution service, which includes the supervision, organisation and training of the local Pharmacy Services Assistants on site. This includes supporting, and working with, the Pharmacy Stores and Distribution Operations Manager and Pharmacy Technician Specialist/Team Managers with the implementation of service upgrades and new projects as required.
For all posts, this will involve working across ALL sites at Leeds Teaching Hospitals as required.
Please be aware that for all posts there is a significant amount of walking and moving and handling, including bulk consignments.
Applicants must already hold Level 2 Apprenticeship / NVQ or equivalent qualification Level 2 in Pharmacy Services.
The post holder will be required to work evenings, weekends and Bank Holidays on a rotational basis.
About us
Leeds is a wonderful city to work in and LTHT is an organisation that puts its patients first and highly values and supports its staff,
Pharmacy is a forward thinking department that values the contribution of all our staff. There are plenty of opportunities to progress within different areas of our pharmacy services should you wish to.
Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.
Job description
Job responsibilities
JOB PURPOSE/SUMMARY
Perform a range of organisational, supervisory and supply functions in order to provide efficient and quality services to patients, wards and clinics within the Trust. Duties will be predominantly concerned with the organisation and direct supervision of staff and activities; including assembly, supply and checking of pharmaceuticals ensuring tight deadlines are met. Stock control management and clerical duties are also assigned to this post. Ensures adherence and trains staff including H&S and COSHH issues.
There are no direct line management responsibilities for this post. The post holder will supervise and train staff within the department. The post is based in the Pharmacy dept which could be SJ/LGI/CAH or Moor House however the post holder will be required to work cross site. The post holder will be required to work weekends and Bank Holidays. The post holder will support the day to day running of the department, prioritising work load and giving direction and supervision as required. They will be required to work accurately whilst under pressure.
PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY
Works under guidance of SOPs, GDP and COSHH and works independently: -
Responsible for the day-to-day supervision and co-ordination of staff and service delivery.
Is guided by defined protocols and procedures and ensures work activities are in accordance with these.
Evaluates circumstances and situations and makes well-judged decisions on the information at hand but is aware when refer to more senior supervisors and managers.
Organises and prioritises work within work area covering fast track and routine service requirements.
Is responsible for the checking of medicines stock orders including, unlicensed medicines.
Responsible for the safe use of equipment, training staff in use of equipment, ensuring staff use equipment in accordance with instructions and SOPs.
Ensures that all required functional tests, inspections and verifications are carried out on equipment before and after work sessions. Reports equipment faults and deviations and ensures that deviations are authorised and records are diligently completed.
Liaises with other supervisory staff, speciality team leaders and management on a regular basis to ensure optimum efficiency and quality of service.
Supports staff training and supports staff development.
Contributes to the development of new ways of working and to the implementation of new and revised policies and procedures.
Assemble, prepare and checks medicines to wards and clinics. Maintains correct documentation and audit trails.
Participates in stock control, assist in ordering processes for medicines and consumables, including requisitioning, unpacking, checking, and booking in.
Resolves immediate problems with out-of-stock medicines, liaising with pharmacy procurement, wards and pharmacy staff.
Carries out reception duties to include: - handling incoming calls and routine enquiries.
Performs clerical tasks associated with the department filing, expiry date checks and data collection for statistics.
Oversees the general housekeeping cleaning and tidying of work areas.
Participates in the weekend and Bank Holiday working on a rotational basis.
Undertakes other duties associated with providing an efficient Pharmacy Service to patients and wards as allocated by specialist pharmacy technicians.
Person Specification
Qualifications
Essential
1. NVQ Level 2 qualification in Pharmacy services.
Desirable
2. Level 2 qualification in supervision or customer care.
Experience
Essential
3. Health and Safety in the Workplace
4. Knowledge of stock control systems
5. Pharmacy experience
6. Understanding of Standard Operation procedures in the workplace.
Desirable
7. Planning and organising of workloads, allocation of work to staff
8. Good manufacturing, dispensing or distribution practices.
Skills & behaviours
Essential
9. Supports and values others
10. Good attention to detail
11. Able to work under pressure
Additional Requirements
Essential
12. Ability to organise and prioritise workloads
13. Ability to make adjustments to plans in the light of changing circumstances
14. Evaluates circumstances and situations and makes well-judged decisions, knowing when to refer
15. Uses initiative to solve problems
16. Good numeric and written skills