Finance Officer Job ref: FO 33/25 Job type: Temporary Location: Omagh Salary: £25 992 £30 559 Quantity of Posts Available: 1 Job summary The purpose of this role is to ensure the efficient operation and maintenance of the College's financial accounting systems, ensuring accurate recording, processing, and reconciliation of all financial transactions in compliance with College policies and financial legislation.
Remember to check your CV before applying Also, ensure you read through all the requirements related to this role.
This includes managing income, expenses, purchase orders, and supplier payments, supporting debt recovery and fee collection, and providing financial reports and documentation for audits and stakeholders Job Title: Finance Officer Responsibleto:FinancialAccountingLead/ProjectsandProcurementLead Contract: 1 Year maternity cover with possible extension Location:Omagh Main Duties and Responsibilities: 1.
Operate and maintain College financial accounting systems, such as Agresso, in accordance with College procedures.
2.
Ensure timely and accurate recording of income and expenses, including student loans and other payments, while ensuring proper coding to accounts and cost centres.
3.
Process journals and other accounting entries.
4.
Accurately generate sales invoices, credit notes, and refunds.
5.
Ensure the prompt and correct matching of purchase orders with invoices and record goods received on the system (GRN).
6.
Prepare and register invoices and other documentation for authorisation and payment, including manual payments, BACS, and international payments.
7.
Reconcile all monies received, prepare lodgements for banking.
8.
Reconcile supplier statements to ensure timely payments and prevent supply interruptions.
9.
Manage approved supplier and customer lists in accordance with GDPR and College procurement procedures.
10.
Assist with the administration of purchase orders and advise staff on requisitioning.
11.Ensurethetimelyregistration,processing,andpaymentofpurchaseordersand invoices.
12.Assistintherecoveryofoutstandingdebts,includingliaisingwithstudentdebtors,debt collector eg Connexus and arranging payment schedules.
13.Ensure adherence to college procedures in the collection of fees and other incomethrough direct debit, student loan company and other payment methods.
14.Liaise with Training and Student Services departments for the payment of Hardship and Employer Incentive payments.
15.Manageandoperatethepettycashsystem,ensuringalltransactionsareproperly recorded.
16.
Process staff travel expense claims accurately and timely in accordance with the College Travel Policy.
17.Actasapointofcontactforfinancialissues,respondingtoenquiriesfrominternaland external stakeholders in a timely and professional manner.
18.AssistinthepreparationofmonthlyfinancialreportsfortheGoverningBodyand College budget holders, including ad hoc financial analysis and reports.
19.Assistinpreparingandcompletingbankreconciliationsaccuratelyandinaccordance with College procedures.
20.Assist with the completion of statutory returns to bodies such as DENI, Customs &Excise, Inland Revenue, and external funding agencies.
21.
Ensure compliance with College procedures and financial legislation.
22.Support accounting for College projects and earmarked funds, ensuring accurate financial reporting and monitoring.
23.Provideinformationanddocumentationtoauditorsandotherstakeholdersasrequired, assisting with internal and external audits.
24.Assist with the development and implementation of relevant financial policies and procedures, including those related to enrolment, finance, and procurement.
25.Proactively monitor fee collection, identify anomalies in the Admissions/EBS link to Agresso,and workwith Student Servicestoassistdebtorsin understanding available financial assistance.
26.
Assist in developing and implementing College financial services and build effective relationships with external suppliers and College staff.
27.
Maintain accuracy in records through data reconciliation and adjust entries as needed.
General Responsibilities To promote and raise the profile of the College and the services it provides to the local business and civic community.
To ensure full compliance with health and safety requirements and legislation in accordance with college policies and procedures.
To comply with and actively promote College policies and procedures on all aspects of equality.
Tocontributetocollegequalityassurancesystems.
At all times to observe all internal College policies and procedures.
Provide support for College and Campus events such as Connect and Plan, Graduation, Registration Days etc;.
To take responsibility for the receipt, safe handling and recording of monies as directed.
This job description is intended to indicate the broad range of responsibilities and requirements of the post.
It is neither exhaustive nor prescriptive.
It is anticipated that the post-holder will assume additional responsibilities as and when new projects and/or areas of focus for the College develop.
SWC reserves the right, in consultation with the post holder, to amend the job description to meet the changing needs of the College.
Terms and Conditions of Service SalaryScale: Band 4 Point 8 18 (£25 992 £30 559) Hoursofwork: 36 hours per week Contract: 1Yearmaternitycoverwithpossibleextension Location: Our campuses are located in Dungannon, Cookstown, OmaghandEnniskillen.Thelocationofthepostholder will be the Omagh Campus HolidayEntitlement: 12publicholidaysplus23daysrisingto30daysafter5 years continuous service Pension: In accordance with NJC terms and conditions, the post- holder will automatically be enrolled in the NILGOSC pension scheme which offers a range of benefits commensurate with public sector pension schemes.
Other benefits: Comprehensive Employee Assistance Programme, Staff WellbeingProgramme,CycletoWorkandTechSchemes; Benenden Healthcare, Occupational maternity, paternity and adoption leave, carers leave, flexible working, hybrid working, training and development.
This post is regarded as a regulated position under The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007.
South West College is an equal opportunity employer.
Personnel Specification Essential Criteria GCSEEnglishLanguageandMathsatGradeA-Corequivalent Level3qualificationoraboveinarelevantdiscipline,suchasBusinessorFinance Minimumof2yearsexperienceinabusy Financeofficeenvironment ExcellentITskillsandworkingknowledgeofMicrosoftOfficeapplicationssuchas Excel and Word Good organisational skills with the proven ability to priorities and manage workloads to meet deadlines Other Access to a car and able to travel between campuses and other business use as required or ability to demonstrate mobility.