Chesterfield Royal Hospital NHS Foundation Trust
DSFS Ltd are looking to recruit into the post of Patient Services Assistant Administrator Supervisor on a 30 hour per week contract.
The post holder will provide administrative support to the Patient Catering and Domestic Services team directly, working alongside other administrative colleagues in the team.
This is a fast paced and varied role. The post holder will have the opportunity to build relationships with a wide group of colleagues. The job role activities are varied, and workload can be sporadic.
Key Skills Required:
* Great communication skills are essential.
* Great organisational skills and ability to prioritise is a must.
* Experienced in Microsoft Office.
Note: This is a temporary role to cover maternity leave until August 2026.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship; any applications which require sponsorship will not be considered.
Main Duties of the Job
The post holder will have excellent attention to detail and organisational skills as the role will involve the coordination and implementation of office procedures. This will require a high degree of organisational skills and excellent working knowledge of administration systems.
The post holder will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills.
They will be responsible for prioritising various administrative duties, e.g., organising meetings and informal minute taking, electronic filing, updating staff health roster system, document formatting, compliance data collation, financial ordering/invoices processing, and data input on various digital systems.
Previous experience in a busy administrative setting, using Microsoft Office Outlook, Word, and Excel is essential. Additional experience working within Facilities Management within an NHS setting would be advantageous.
Candidates must be able to demonstrate and give examples of their experience within their supporting information relating to the essential criteria outlined on the job description.
About Us
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that's 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just under 1000 staff across Soft and Hard Facilities Services, and our corporate services including ICT, Patient Records, Switchboard, Procurement, Finance, and Clinical Engineering. Very much part of the 'Chesterfield Royal family', DSFS builds on solid NHS foundations to offer a more commercial approach that's dynamic, flexible, and proactive.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone's abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship; any applications which require sponsorship will not be considered.
Job Responsibilities
Please see the Job Description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.
Person Specification
Qualifications and Training
* GCSE English and Maths or equivalent
* NVQ level 3 in relevant subject
* Must be willing to attain ILM qualification
* ILM or equivalent attained
* BTEC Infection Control Intermediate
Experience
* Previous supervisory experience in a similar environment
* Excellent interpersonal skills and communication skills
* Ability to lead a team
* Able to work under pressure and on own initiative
* Basic knowledge of Health and Safety/Food Safety
* Experience of working with domestic and catering teams within an acute hospital
* Proven experience of supervising employees within a service environment and maximising the performance of their team
Skills and Knowledge
* Ability to meet deadlines
* Customer care focus
* Quality monitoring
* Ability to retrieve, record and pass on accurate information, verbal and written
* Auditing experience and use of electronic auditing tools
* Experience in report and file note writing
* Knowledge and understanding of the NHS appraisals process
* Experience in first line HR procedures (sickness, capability, grievance)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Chesterfield Royal Hospital NHS Foundation Trust
#J-18808-Ljbffr