Document Controller
Company: Flogas Britain
Req ID: 8218
Salary: DOE
Location: Bristol, GB, BS10 7SE
Contract Type: Permanent
Date Posted: 13 Mar 2025
Description
Flogas Britain is one of the largest distributors of off-grid energy in the UK and has 40 years’ experience of providing solutions to both commercial and domestic customers, principally in the form of liquid gas. The business has a longstanding record of organic growth driven by new installations, underpinned by strong technical engineering expertise and capability.
The business is at the forefront of the energy transition having developed a prominent track record in converting customers from higher emissions fuels to lower carbon and cleaner solutions. Flogas has been highly acquisitive, investing over £50 million in recent acquisitions, bringing together a compelling proposition of products, technologies, and services to support customers in navigating their energy needs.
Job Purpose
We wish to appoint a Document Controller, who would be dedicated to managing the information flow of drawings and documents to deliver the Avonmouth project goals by working with the project team and applying Flogas systems and procedures. The individual in this role will be able to prioritise a large and varied workload, bringing enthusiasm and awareness to the document control process.
Accountabilities
1. Issuing drawings and documents in accordance with Quality Assurance Procedures.
2. Receive and/or download electronic drawings and documents, file in the appropriate directory, and maintain a drawings received schedule.
3. Circulate received/downloaded electronic documents to the Project Team.
4. Print copies of incoming electronic drawings for distribution.
5. Keep a log of incoming and outgoing information.
6. Upload drawings and documents onto electronic document management systems.
7. Filing of electronic correspondence in accordance with quality assurance procedures.
8. Set up and configure a document control system tailored to the project needs.
9. Help manage information distribution involved in procurement using the document control system.
10. Maintenance of accurate records of all drawings and other construction documents.
11. Ensure effective internal review loops are maintained.
12. Log, distribute promptly, and keep updated various instructions from consultants, engineers, contractors, and the Project Team.
13. Establish and maintain a Request for Information system.
14. Communicate to the Project Team the abilities of the document control system and provide training.
15. Liaise with consultants/contractors to ensure proper document issuance.
16. Maintain an awareness of current project issues and progress.
17. Review comments made on documents to ensure they are added to the audit history.
18. Keep up-to-date copies of each drawing and other design documents on site.
19. Establish and maintain a report diary for document control.
20. Provide timely and accurate answers to all document control related queries.
21. Undertake regular reviews of the system.
22. Document all discrepancies in document issues.
23. Create and maintain an accurate filing system.
24. Order reprographics as necessary.
25. Ensure that a drawing rack is set up and maintained.
26. Establish and maintain an electronic Snag Management System.
27. Ensure that handover manuals and Operation & Maintenance manuals are in place.
28. At the end of the project, ensure all project files are collated and archived.
Job Holder RequirementsSkills & Qualifications
1. Proven planning and process management skills.
2. Attention to detail and accuracy.
3. Methodical approach to duties.
4. Effective communication skills.
5. Advanced knowledge of Word, Excel, and PowerPoint preferable.
6. Knowledge of document control and/or construction industry processes preferable.
7. Experience of working in a construction site environment preferable.
8. Experience using an electronic document control system preferable.
Person Specification
1. A confident, professional manner.
2. Flexible team member.
3. Enjoys working in a fast-paced, changing environment.
4. Proactive and ‘can do’ attitude.
5. Able to continuously prioritise tasks.
6. Sense of responsibility.
7. Ability to build rapport with Project Team and wider teams.
Technical Skills
1. Attention to detail.
2. Ability to plan work and meet tight deadlines.
3. Communication with external contractors and project teams.
4. Manage contracts with design houses and site teams.
5. Experience with Document Management Systems.
6. Project Administration.
7. Expert with Microsoft Office programs.
Flogas Britain is committed to driving diversity and inclusion across its workforce. Candidates of all backgrounds are encouraged to apply.
Furthermore, Flogas Britain embraces flexible working. Candidates with different flexibility needs are encouraged to apply.
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