Job purpose: To provide general administrative support to the drilling operations team.
Key Responsibilities: (Key Tasks)
* Inside Sales:
o Assist with generating sales related documents including but not limited to quotations, sales orders and shipping documentation.
o Assist with responding to customer enquiries for product information, availability, order status and pricing in a timely manner.
o With guidance from Inside Sales team, communicate regarding order progress with customers and the sales team about the various order updates as soon as possible.
o Assist with follow-up and close out of outstanding quotes with customers.
* Logistics:
o Assist with control and expediting import and export of goods to fulfil the predetermined delivery requirements.
o Assist with creating, managing and maintaining accurate records of export/import documentation within various databases to comply with import and export licences/customs regulations and customer requirements.
o Assist with preparing logistics and product quotations in response to queries by internal/external customers.
o Assist with recording and storage of required documentation.
* Purchasing and Planning:
o Expediting:
+ Assist with sending open order reports.
+ Assist with preparing sales order shortage report – expedite items as required.
+ Run purchase lines report and expedite all suppliers for overdue/incoming orders.
o Item card maintenance:
+ Assist with updating stock levels and stock keeping units.
+ Review and set replenishment information and pricing.
+ Create new item cards for new items as and when required.
+ Create BOMs or Kitting lists for product lines as required.
+ Process Vendor additions or changes.
+ Process PRET and sales returns when required.
+ Liaise with Finance for payments made and update POs as required.
* Warehouse:
o Assist with processing and recording of documentation where required by operational processes and regulations.
* General:
o Inventory adjustments as and when required.
o Process transfer orders between offsite locations.
o Answer PO queries and resolve discrepancies with invoices regarding pricing and receipts.
o Process scrap transfer orders and liaise with warehouse regarding slow moving/obsolete stock.
o Ensure all policies are adhered to and required documentation is correctly recorded/stored.
o Effectively manage, work allocation and prioritisation of daily workload.
o Ensure all relevant paperwork is completed with the correct details and in accordance with quality procedures.
o Any other duties as required.
Accountabilities:
* Ensure all relevant paperwork is completed with the correct details and in accordance with quality procedures.
* Process orders in a timely manner for Production [P-Quip), Distribution Centre and Corporate.
* Respond to enquiries from Inside Sales Representatives relating to availability and delivery.
* Date alignment and management, goods in v goods out.
* Any other jobs responsibilities in the sales group that fit into his/her work area of responsibilities and duties as needed.
Internal/External Interactions:
Operations Supervisor, Operations including QHSE, Procurement and Planning, Inside Sales, Logistics and Warehouse.
Education/Qualifications (essential):
* Secondary school qualifications
Key Skills (essential):
* Excellent communication skills, both verbal and written
* Team player
* Customer focussed
* Understanding of deadline achievements
* Working knowledge of Business Central (Navision) (desirable)
Experience (desirable):
* Previous experience in similar role.
QHSE Competencies:
* Maintain behaviour in compliance with FET HSE requirements.
* Maintain responsibility and accountability through personal commitment and behaviour.
* Report any unsafe or environmentally unsound acts and conditions to their immediate supervisor such that remedial action can be taken to manage the risk.
Job Types: Full-time, Permanent
Benefits:
* Company pension
* Free parking
* Life insurance
* On-site parking
* Private medical insurance
Schedule:
* Monday to Friday
Application question(s):
* Do you require visa sponsorship to work in the United Kingdom?
Work authorisation:
* United Kingdom (required)
Work Location: In person
#J-18808-Ljbffr