The Assistant Administrator is responsible for assisting the team with the management and maintenance of the mechanical administration systems.
They work alongside the Senseco Systems Sprinkler admin team, to provide support with the day-to- day administration tasks
Key Responsibilities of the Assistant Administrator (but not limited to):
• Ensure the database is updated (sales logs/lost sites)
• Diary Coordination
• Ensure assets and contact details are correct, and up to date on the database
• Obtain quotes from suppliers
• Check and send out sub-contractor purchase orders
• Ordering of all parts and equipment necessary to complete works, ensuring purchase orders are collated in most economical manner
• Ensuring prompt return of parts when incorrect or not required for works so that credit can be arranged
• Undertake general administration duties relevant to your position including data entry and responding to emails/telephone calls
• Ensure all necessary paperwork is obtained and processed promptly. This includes the prompt receipt of purchase orders, chasing where not received and processing of engineers worksheets.
• Sending out remedial quotes
• Be professional and customer centric at all times.
• To provide assistance to the Projects Team if and when required
This list is not exhaustive and further requirements may be requested by Senior Management from time to time.
Skills Requirements:
• Computer literate
• Good written, oral and numerical skills. Excellent telephone manner
• Excellent attitude towards career development
• Excellent organisational skills, as you will at short notice be asked to oversee and deal with several items requiring the skillset of an organised individual
• Ability to work as a team member, but on own when required
• Demonstrate an ability to understand matters of a financial nature and conform to budgetary constraints
Competencies:
• Ideally a proven history of success within a Customer Service environment