Job Purpose:Provide proactive, high-level executive support to the Vice-Chancellor, VC's Policy Advisor, and the Chair of the Board, ensuring efficient management of their schedules, correspondence, and administrative tasks.
Main Responsibilities:Executive Support:
1. High-quality administrative and secretarial support.
2. Manage a busy diary with conflicting priorities, liaising proactively and professionally with internal and external stakeholders to prioritise and make best use of the V-C's time,
3. Anticipating opportunities to ease demands on the V-C's time,
4. Organise and provide support for a wide variety of meetings, this will include note-taking and post-meeting follow-ups,
5. Co-ordinate arrangements for maximum efficiency and ease, and making the VC aware of any potential issues as soon as possible;
6. Taking responsibility for the planning, management and scheduling of often complex and demanding priorities,
7. Ensure clear and efficient communications on behalf of and for the VC, including promptly and respectfully managing communications directed to and from the VC, with urgent matters addressed as such,
8. Ensure the VC is appropriately prepared for engagements, including briefing materials, meeting space, refreshments and travel arrangements,
9. Support preparation of all confidential stakeholder correspondence/engagement,
10. Resolving issues wh...