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Part-time, fixed-term contract (until the end of 2025)
Working hours: 10 am - 2 pm, Monday to Friday
Up to £27,500 per annum
Are you proactive, organised, and ready to take on a role where no two days are the same? We’re looking for a Facilities/Office Coordinator to join our London team! You'll be at the heart of our operations, making sure everything runs smoothly – from office facilities to administration and health & safety.
You'll play a key role in keeping the office efficient, well-maintained, and a great place to work. Whether you're coordinating travel, managing office supplies, or overseeing health & safety, you'll be an essential part of the team.
What will the role involve?
Reception & Admin Responsibilities
* Answer and direct calls efficiently.
* Manage post, deliveries, and office supplies.
* Welcome visitors and coordinate hospitality.
* Create and manage ID badges and access cards.
* Handle quotes, approvals, and invoice verification.
* Arrange company travel and process purchase orders.
* Support new starters, inductions, and leavers.
* Assist with corporate, social, and charity events.
* Get involved in ad hoc projects when needed.
Office Maintenance & Health & Safety
* Monitor the Facilities inbox and handle queries.
* Ensure office and meeting rooms are well maintained.
* Liaise with landlords and contractors to resolve issues.
* Organise Health & Safety (H&S) training.
* Act as a fire warden and first aider.
* Oversee H&S procedures and carry out regular checks.
* Monitor office security, including random checks.
️Location: Euston Road, London
Office based, 5 days per week
Part-time, fixed-term contract (until the end of 2025)
Working hours: 10 am - 2 pm, Monday to Friday
Up to £27,500 per annum
Are you proactive, organised, and ready to take on a role where no two days are the same? We’re looking for a Facilities/Office Coordinator to join our London team! You'll be at the heart of our operations, making sure everything runs smoothly – from office facilities to administration and health & safety.
You'll play a key role in keeping the office efficient, well-maintained, and a great place to work. Whether you're coordinating travel, managing office supplies, or overseeing health & safety, you'll be an essential part of the team.
What will the role involve?
Reception & Admin Responsibilities
* Answer and direct calls efficiently.
* Manage post, deliveries, and office supplies.
* Welcome visitors and coordinate hospitality.
* Create and manage ID badges and access cards.
* Handle quotes, approvals, and invoice verification.
* Arrange company travel and process purchase orders.
* Support new starters, inductions, and leavers.
* Assist with corporate, social, and charity events.
* Get involved in ad hoc projects when needed.
Office Maintenance & Health & Safety
* Monitor the Facilities inbox and handle queries.
* Ensure office and meeting rooms are well maintained.
* Liaise with landlords and contractors to resolve issues.
* Organise Health & Safety (H&S) training.
* Conduct Display Screen Equipment (DSE) assessments.
* Act as a fire warden and first aider.
* Oversee H&S procedures and carry out regular checks.
* Monitor office security, including random checks.
What are we looking for?
️ Strong customer service skills with a professional approach.
️ Friendly, approachable, and proactive.
️ Highly organised with great attention to detail.
️ Able to work independently and stay calm under pressure.
️ Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint).
️ Willing to support other business areas when needed.
️ Flexibility to provide holiday cover at other UK locations (Dunstable and Bristol), with a valid driving licence or access to reliable transport.
What are we offering?
At SBS, we’re committed to supporting our employees in every aspect of their lives, from health and wellbeing to financial security and lifestyle perks. Here’s a snapshot of the benefits you'll enjoy as part of our team:
* Competitive salary: Up to £27,500 per annum
* Health & Wellbeing: Private Medical Insurance, access to Peppy (Menopause, Fertility, Baby, Men’s health, Women’s health Support), Health Cash Plan, Dental Insurance, Eye Care Vouchers, Flu Vaccinations
* Finance & Protection: Life Assurance, Critical Illness Cover, Pension Plan, Long Service Awards, Payroll Giving, Fleet car provider
* Leisure & Lifestyle: 25 days annual leave, Cycle to Work Scheme, Holiday Trading, Travel Insurance
All of our positions are open to people with disabilities.As part of our hiring process new employees will be required to pass a confidential consumer credit check and DBS check. This is a straight forward credit check for CCJ’s, bankruptcy and a criminal record check, however if you wish to know more about what is or is not acceptable please ask our recruitment team.
At our organization, we are committed to fighting against all forms of discrimination. We foster a work environment that is inclusive and respectful of all differences.
All of our positions are open to people with disabilities.
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