About the role
Your contributions will help us create new opportunities and possibilities every day – for us, for the country’s infrastructure, and for yourself.
Join our team as a Executive Assistant and open up new pathways you never dreamt possible!
This role is part time, 25 hours a week split over 4 or 5 days. Hybrid working available 60% office based, 40% from home.
What you'll be doing
As Executive Assistant you will be providing a wide range of administrative support Balfour Beatty’s Pension Director, Trustee Pensions Manager and Corporate Pension Manager as well as other Pensions Centre team members as required.
Key responsibilities include:
* Arrange an annual programme of Trustee Board meetings, sub-committee meetings and adviser meetings in accordance with Trustee’s Annual Plan
* Assist the Trustee Pensions Manager in the production of agendas, minutes, on-line board meeting packs using Diligent Boards, other meeting papers as required
* Organise and produce other (confidential) papers and reports
* Arrange for legal documents to be signed
* Maintain accurate and secure paper based/electronic filing systems, including archiving
* Maintain full confidentiality of sensitive and confidential business issues
* Screen incoming mail, telephone calls, emails and messages and manage responses directly on behalf of the team, as required
* Book travel and accommodation using corporate suppliers, adhering to company travel and expenses policy
* Prepare and track personal expenses and other ancillary expenditure
* Work with Facilities Management to ensure office is safe, well organised and tidy and any FM/HSES issues are followed-up with relevant internal/external suppliers
Who we're looking for
The following skills and experience are required:
* Skilled user of Microsoft Outlook, Teams, PowerPoint, Word and intermediate user of Excel
* Has previous experience of working for senior executives
* Highly organised and able to work on own initiative with limited supervision
* Discreet and confidential and able to handle issues with great sensitivity
* Ability to engage and build effective relationships
* Strong communication and influencing skills
* Demonstrable ability to prioritise and manage conflicting priorities during busy periods
* Able to demonstrate a logical, proactive approach
* Possesses a high degree of attention to detail
* Proven ability to work well under pressure and to tight timescales
* Knowledge of pensions terminology desirable but not essential
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
* Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
* 25 days paid annual leave (pro rata)
* Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
* Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
Balfour Beatty Group Enabling Functions are Legal, Finance, IT and Procurement, Communications, Health Safety and Environment, HR and Sustainability. Together, they support delivery of our Build to Last strategy whilst improving efficiencies and standardising our approach, systems and processes.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit:
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .