Summary
We're looking for bright & enthusiastic people to join our growing Team in Essex. We are operating in London Gateway, Tilbury Ports, Purfleet, Thamesport and Sheerness. You will assist the Business Manager in providing a high-quality customer focused financial accounting and information service to the Port Health service and external stakeholders.
Wage
£25,280 a year
City of London Corporation staff can take advantage of the pension scheme. They also receive discounts and special offers for a wide range of products and services.
Training course
Accounts or finance assistant (level 2)
Hours
Monday to Friday between the hours of 09:00 and 16.30, with 30-minute lunch break. Flexibility may be required at time to support business needs.
35 hours a week
Possible start date
Monday 31 March
Duration
1 year 3 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
Purpose of Post
To assist the Chamberlain in providing a high-quality customer focused financial accounting and information service to the Environment Department.
Main Duties & Responsibilities
* To raise Accounts Receivable (AR) invoices, credit notes and journals and recover monies due to the City of London in respect of work conducted on behalf of statutory undertakings, private individuals and businesses, etc. using Oracle.
* To pro-actively chase aged debts as directed by Senior Accountant - Accounts Receivable and assist in completing the monthly debt reports.
* Raising queries to debtors in writing and dealing with follow-up
correspondence.
* To collate and pay to the CoL’s appointed banker’s cash, and cheques received in respect of debtors’ invoices, and other sources.
* Collate customer information and request new customers to be set up within CBIS.
* Consult with the Cashiers Department to ensure accurate and timely allocation of BACs, CHAPS and other online payments.
* Answering enquiries from AR customers as to any queries they may have on amounts due by reference to the City’s financial accounting system (Oracle).
* Answering enquiries from staff as to financial coding by using the
Corporation's computerised accounting system, Oracle.
* To review and process payment requisitions regarding sundry invoices paid via WorldPay and ensuring the accurate allocation of funds.
* Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post.
* To undertake any other duties that may be requested appropriate to the grade.
* Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when performing their duties.
* Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post.
Where you’ll work
London Gateway
Stanford-Le-Hope
SS17 9LA
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
COMMON COUNCIL OF THE CITY OF LONDON
Your training course
Accounts or finance assistant (level 2)
Equal to GCSE
Course contents
* Record transactional data.
* Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
* Recognise and rectify routine errors, escalating as necessary.
* Plan and review accounting and finance tasks.
* Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
* Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
* Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.
* Record transactional data.
* Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
* Recognise and rectify routine errors, escalating as necessary.
* Plan and review accounting and finance tasks.
* Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
* Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
* Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.
Your training plan
You will be supported to achieve the Accounts assistant level 2 apprenticeship. Theoretical training will be delivered by the training provider on a weekly basis. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive 6 hours per week to completed course work within your working hours.
Requirements
Essential qualifications
GCSE in:
* English (grade 4)
* Maths (grade 4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Customer care skills
* Administrative skills
* Number skills
* Logical
* Team working
* Non judgemental
* Patience
Other requirements
A full driving licence and car is essential. This site is inaccessible by public transport and foot.