Job Overview
We are seeking an experienced and enthusiastic individual to be our new Executive PA to the Head.
Hollygirt School aims to develop the whole child. We believe that academic progress and personal development are equally important to preparing children for life beyond school.
The position is a crucial role within school working closely with the Head providing essential, comprehensive administrative and secretarial support to the Head and other members of SLT as directed. The Executive PA ensures the smooth running of the Head's office, providing an efficient service. This role requires a high level of commitment to customer care and service, and the discretion to deal with confidential and sensitive matters. The Executive PA is expected to play an important role in the life of the school, familiarising themselves with essential routines, getting to know staff, parents and pupils, and attending school events where appropriate. The Executive PA is an important, informal advisor to the Head, the ability to be objective, diplomatic and to maintain confidentiality is critical.
Description of Duties and Responsibilities
· Provide PA support to the Head, together with support for the Senior Leadership Team as directed
· Keep an up-to-date record of all the Head's appointments and liaise as appropriate with staff, parents, Trustees, pupils and external contacts.
· Receive the Head's visitors, ensuring they are made welcome, offered hospitality and given any necessary information.
· Organise administration of our school occasions/ceremonies including our annual Prize Giving ceremony, Year 11 Leavers’ Event and manage all correspondence in relation to events.
· Take, produce and distribute minutes of staff meetings, SLT meetings and any other meetings as the Head may direct.
· Develop administrative systems and maintain records and databases as required, including staff training.
· Be responsible for the production of updated documentation throughout the academic year, liaising with other staff as necessary.
· Responsible for organising application packs for staff recruitment. Includes updating of application packs, collating applications, scheduling Interviews, taking up references and any other correspondence in relation to a new employee of the school including pre-employment checks and setting up of a staff file.
· Update/upload annual ISI documentation.
· To work with the Head and Admissions Manager in aspects of pupil recruitment and marketing of the school.
· To be discreet in every aspect of the Head’s role and the school, promoting the school positively at all times.
· Any other duty that would reasonably fall within the scope of an Independent School Head’s Executive PA.
This post is TERM TIME ONLY
The Candidate
The successful candidate will be able to demonstrate:
· Proven experience in a similar role
· Senior secretarial and administrative experience, and a demonstrable pro-active approach to planning and prioritising work on their own initiative
· Accuracy and thorough attention to detail, as well as first rate organisational skills
· Excellent inter-personal and communication skills
· Proficient use of Microsoft programmes, including Word, Outlook, PowerPoint and Excel
· The ability to cope with a range of tasks and competing priorities
· Excellent command of written and spoken English
· Sufficient numeracy to deal confidently with statistical data
· A good telephone manner and ability to deal with visitors and callers in a calm and courteous way
· An enjoyment of working in the company of children, and of participating fully in the life of the school (including attending out-of-hours events)
· A high level of personal integrity, honesty, enthusiasm and stamina.
· Previous experience within an educational environment will be desirable, but not essential.
We are looking for a team player with a positive, cheerful attitude and a willingness to become involved in the life of the school.
This is a permanent, full-time post. The salary will be commensurate with the experience and qualifications of the successful candidate.
"The school embodies its ethos of kindness, honesty, resilience and hard work, successfully enabling the pupils to develop respect for themselves, the school and the community."
ISI Inspection 2022, to read more, click here
Closing date for applications: Sunday 23 February 2025 at 5pm.
Provisional Interview Date: TBC
If you would like to discuss the role and find out more about the school before the interview, please contact Chris Bowker, Bursar at bursar@hollygirt.co.uk
Hollygirt School is committed to safeguarding children. A full DBS disclosure will be required for all successful applicants.