Job summary Applicants who have applied in the last six months need not reapply We are seeking three Executive Business Managers to join our new Business Management Unit (BMU). This role supports the fast-paced and dynamic Executive Team (ETM).It is essential the postholder has at least two years' experience at Band 6 in the NHS or equivalent experience in a similar role in a complex organisation. The postholder will act as a gatekeeper for the ETM, ensuring efficient use of time, capacity and resource. Responsibilities include managing schedules, producing high-level correspondence, drafting reports, and preparing presentations. The role demands a proactive approachanticipating needs of the ETM, prioritisation, identifying and resolving matters whilst keeping ETM members briefed. Additional duties include supporting corporate governance, key committees, and strategic initiativesthat support the ETM's portfolios, managing budgets and compliance in key areas. The postholder will oversee recruitment coordination and roster submissions; theywill act as a source of advice and guidance, resolving day-to-day issues independently. This is an exciting opportunity to be part of a dynamic team, ensuring operational efficiency and governance at the highest level. Shortlisted candidates will be invited to attend an assessment centre on 18 February 2025. Those who advance past this stage will be invited to attendin-person interviews on 20 February 2025. Main duties of the job Executive Support: Manage the Executive Director's time and priorities, ensuring effective diary management, preparation of briefings, and drafting of reports and documentation. Project and Change Management: Lead and coordinate strategic projects, ensuring alignment with organisational objectives and adherence to strict deadlines. Governance and Compliance: Support the coordination and administration of Board, Executive, and Committee meetings, ensuring compliance with corporate governance frameworks. Financial Oversight: Manage allocated budgets, monitor expenditures, and identify CIP opportunities to support financial objectives. Stakeholder Engagement: Act as a primary contact for internal and external stakeholders, fostering professional relationships with local councils, partner organizations, MPs, and others. Communication Management: Oversee correspondence, ensuring accurate and timely responses, and provide professional judgment in managing sensitive and complex issues. Recruitment and HR Support: Manage the recruitment and induction of Executive Directors and Non-Executive Directors, maintaining records of annual leave and compliance with training and appraisals. Operational Efficiency: Develop tracking systems to monitor action plans and milestones, ensuring timely delivery of objectives and effective risk management. This role requires diplomacy, initiative, and a high degree of professionalism. About us Rated 'outstanding' by the CQC, we've got a passion for delivering high standards of patient care and excellent services to improve the health of our communities. To do this we need outstanding people who share our values compassionate Aspirational Responsive Excellent We know a commitment to equity, diversity and inclusion leads to better patient care and a happier workforce. We pride ourselves in being diverse and welcome applications from people with varied backgrounds, perspectives and experiences We ask for information about your protected characteristics on our application forms. This isn't visible to anyone involved with shortlisting or interviewing you, except when you choose to be considered under the guaranteed interview scheme due to disability. Short listers will see two ticks alongside your application to ensure they apply the principles of the scheme to your submission The data we collect helps us to ensure we are attracting diversity in our applicants, that all our colleagues have equitable access to career opportunities and supports us on our journey to being a Great Place to Work As a flexible working friendly organisation, we want you to be able to work in a way that is best for us, for our patients and for you. Talk to us about a flexible working arrangement that won't involve sacrificing time for personal interests or family commitments. We'll support you to work flexibly in a way that will suits us both See where you can go with KCHFTcareer pathways Date posted 03 February 2025 Pay scheme Agenda for change Band Band 7 Salary £46,148 to £52,809 a year per annum pro rata Contract Permanent Working pattern Full-time Reference number 846-6795117-UJ-A Job locations Hybrid (Home/Trinity House) Ashford TN25 4AZ Job description Job responsibilities The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate. Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert. We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job. At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve. Find out more about the community difference here. Good luck We cant wait to meet you and welcome you to teamKCHFT, cometocommunity. Job description Job responsibilities The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate. Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert. We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job. At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve. Find out more about the community difference here. Good luck We cant wait to meet you and welcome you to teamKCHFT, cometocommunity. Person Specification Qualifications Essential Evidence of continuing personal development. Educated to Master's Level, or possessing equivalent knowledge, training and experience, including health service management, change management Experience Essential Advanced experience of providing a comprehensive administration service to senior level Executive at Band 6 for at least two years in the NHS or equivalent in other sectors. Experience of managing projects, often where there are more than one with competing priorities Knowledge Essential Knowledge of administrative procedures and information analysis Advanced knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel and Powerpoint Skills Essential Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority. Personal Attributes Essential Ability to prioritise, multi-task and respond quickly to changing priorities, reorganising own and others workload to meet deadlines Ability to manage Essential Ability to work unsupervised with responsibility for managing own work Person Specification Qualifications Essential Evidence of continuing personal development. Educated to Master's Level, or possessing equivalent knowledge, training and experience, including health service management, change management Experience Essential Advanced experience of providing a comprehensive administration service to senior level Executive at Band 6 for at least two years in the NHS or equivalent in other sectors. Experience of managing projects, often where there are more than one with competing priorities Knowledge Essential Knowledge of administrative procedures and information analysis Advanced knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel and Powerpoint Skills Essential Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority. Personal Attributes Essential Ability to prioritise, multi-task and respond quickly to changing priorities, reorganising own and others workload to meet deadlines Ability to manage Essential Ability to work unsupervised with responsibility for managing own work Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Kent Community Health NHS Foundation Trust Address Hybrid (Home/Trinity House) Ashford TN25 4AZ Employer's website https://www.kentcht.nhs.uk/ (Opens in a new tab)