THIS WILL BE A HYBRID ROLE BETWEEN BIRMINGHAM CENTRAL OFFICE AND SHROPSHIRE/OSWESTRY Function : To ensure accurate and timely administration (group Logistics costs recharge allocation) and due diligence for ABPUK Logistics Role Summary- Main Duties & Responsibilities; 1) ABPUK Logistics physical and electronic administration 3pl due diligence & conformity control. Oswestry recharges & costings 2) Provide Thursday/ Friday support for Oswestry Groupage operation. 3) Provide cover for Oswestry Groupage operation. Will receive support on these occasions Key Responsibilities; A) Group invoice spend allocation for central payment and split 1. Any central purchases allocation as applicable (Crates / MHE/security/haulage/ Oakland/ACST etc) 2. Unsworth Monthly, Channel Ports Yetminster/ Kings, Derry, EORI /CCC Monthly (including 50% C&D) 3. Oswestry costs; a) Transport b) Customs Import and Export c) Veterinary d) Warehousing e) Loading hours f) Administration/stationery Pentons Cross dock, Pentons vet, Pentons stationery, Shrewsbury labour, export/ Import agent, groupage carrier & 4 th party onward distribution haulier B) Conformity 1) ABP Group Logistics authorised Supplier numbers ahead of trading. Subject to a) BSO Finance supplier form b) Credit check (LH to evaluate supplier status) c) Appropriate licences (Cat3/BRC etc) d) Insurances GIT etc e) COPE details Size, chambers, temp ranges & blast freezers f) Signed HOA/SLA g) Check with all sites GM/ FC's if any new suppliers taken on in past 4 weeks. Suppliers on RAG score h) One week of discovery Red. One month amber. FC's & Gm's on escalation 2) Third party quarterly HOA database check a) Cold Stores. COPE on file. Including AON insurer audits b) Ambient warehouses c) Haulier Agreements 3) Group Logistics agreements a) Group VET b) Export agents. Inc letter of Authority c) Import agents. Inc letter of Authority d) Crate wash & admin control. Inc standards and Specifications e) Material Handling Suppliers 4) Security a) Site & Group security agreements b) Ethical Trading Initiative (ETI) Compliance IE overtime & overtime authorisation c) Officers signed off ahead of deployment including Animal Awareness database 5) Material Handling Equipment (MHE) requisition numbers a) STR PO b) Contract hire equipment requisitions c) Exceptional cost requisitions (damages) 6) Central planning for holidays through ABP "Peoples Portal" database a) Requests b) Approvals c) Sickness d) Unauthorised absences 7) Costings a) Month end Groupage Report b) Unsworth month end invoice and sites recharge c) Daily update to Cost Summary Sheet 8) UK Academy Administration a) Liaise with Logistics Manager for all new ABP staff students b) Liaise with UK Academy on costs and registration of new students c) Support students with initial login details and familiarity of course content and requirements d) Continued support throughout their learning and support to pass rate or above 9) EORI Rebate 10) Customs AEO & compliance a) Site non conformance recording b) AEO adherence c) TSS status 11) Provide cover for Oswestry Groupage operation. Holiday & non planned exceptional, cover of Coordinating administration elements of groupage export orders for onward distribution. Pentons visit twice a month to meet with heads of agreement and update ABP Pentons compliance and SOP's2 days a month to be given over to keep up to date by working in Oswestry. 12) Support Shrewsbury Support Shrewsbury where possible, applicable, and authorised by Group Logistics Manager 1) ABP Non-Groupage Exports 2) ABP Shrewsbury Landguth/Gel Bones covering absences and holiday's; where it does not impact on Oswestry 3) Monitor cost to despatch and serve to maximise cost effectiveness of supply processes. 4) Liaise with supply and operations management on factory capacity in transport operations and warehousing 5) Liaise with commercial teams and operational teams on supply, capacity, promotional volume and VET issues to ensure a cohesive operating plan 6) Develop and manage innovation in logistics systems and processes. 7) As part of the operations management team be a key driver in the development of the supply chain 8) Reporting requirements to site senior management and ABP UK Logistics 9) Liaise with Birmingham accounts with invoices and queries 10) Agree invoices with suppliers and produce recharge sheets 13) Costings a) Month end Groupage Report b) Unsworth month end invoice and sites recharge c) Daily update to Cost Summary Sheet 14) UK Academy Administration a) Liaise with Logistics Manager for all new ABP staff students b) Liaise with UK Academy on costs and registration of new students c) Support students with initial login details and familiarity of course content and requirements d) Continued support throughout their learning and support to pass rate or above 15) EORI Rebate 16) Customs AEO & compliance a) Site non conformance recording b) AEO adherence c) TSS status 17) Provide cover for Oswestry Groupage operation. Holiday & non planned exceptional, cover of Coordinating administration elements of groupage export orders for onward distribution. Pentons visit twice a month to meet with heads of agreement and update ABP Pentons compliance and SOP's2 days a month to be given over to keep up to date by working in Oswestry. 18) Support Shrewsbury Support Shrewsbury where possible, applicable and authorised by Group Logistics Manager 19) ABP Non-Groupage Exports a) ABP Shrewsbury Landguth/Gel Bones covering absences and holiday's; where it does not impact on Oswestry b) Monitor cost to despatch and serve to maximise cost effectiveness of supply processes. c) Liaise with supply and operations management on factory capacity in transport operations and warehousing d) Liaise with commercial teams and operational teams on supply, capacity, promotional volume and VET issues to ensure a cohesive operating plan e) Develop and manage innovation in logistics systems and processes. f) As part of the operations management team be a key driver in the development of the supply chain g) Reporting requirements to site senior management and ABP UK Logistics h) Liaise with Birmingham accounts with invoices and queries i) Agree invoices with suppliers and produce recharge sheets Person Specification; Accurate & timely administration. Ideally transport and international trade. Practical experience of making declarations and handling all associated tasks Developed interpersonal, negotiating and persuasive skills. Ability to work within a fast paced varied environment. 2 years experience of cool chain distribution operations and 3PL and transport administration in a complex, international FMCG environment Highly developed functional knowledge of Logistics best practice exposure or understanding. Developed interpersonal and persuasive skills. Tenacity and attention to detail. Proven track record of working within a dynamic cross function team and effectively working with 3pls.