We are a small well-established and busy engineering company looking for a new team member with the skills and experience to cover a range of administrative tasks, to support the directors and keep the company running efficiently. Flexibility on working hours and job role dependent on skills. This could be a part time/job share role with some flexibility in working hours.
Responsibilities include:
* Liaison with key customers to ensure smooth running of orders, including attending update meetings, dealing with quality issues and managing resource.
* Support to the Sales Department including creating quotations and liaising with customers via email and phone and handling orders.
* Support to the Service Department, to include unpacking and booking in new jobs, creating quotations, liaising with customers, purchasing of components where required and maintaining accurate records.
* Maintaining supplier channel relationships and maintenance of BOM to ensure availability of components to meet customer timescales.
* Arranging packing and shipping of goods overseas, ensuring all shipping documents are created to customer and customs specifications.
* Keeping accurate records of customs entries and carrying out quarterly reports for submission to HMRC.
* Maintaining company documents and procedures.
* Use of Sage software for sales orders, purchase orders, Bills of Materials and invoicing.
* Bookkeeping duties including bank reconciliation and preparing VAT returns.
Candidate requirements:
* Proficient in Excel and Word.
* Proficient in Sage software.
* Good grammar and attention to detail.
* Shipping and customs experience desirable.
* Professional telephone manner.
* Able to work under their own initiative.
You will be based in the office; however, a driver's license would be advantageous for local deliveries/supplier visits.
* Free on-site parking.
* Early finish on Fridays.
* Generous holiday entitlement.
* Friendly and flexible working environment.
Seniority level
Mid-Senior level
Employment type
Part-time
Job function
Information Technology
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