Foundation Lead & Wellbeing and Pastoral Support Advisor
An exciting opportunity has arisen; we are looking to recruit a Foundation Lead & Wellbeing and Pastoral Support Advisor within our expanding Postgraduate Medical Education team.
We are looking for an enthusiastic and dynamic individual to join our team on a full-time basis. This is a fantastic opportunity to learn new skills and develop existing ones. Successful applicants will require an in-depth knowledge of the Horus foundation e-portfolio and the Foundation administrative processes. They should also have experience of wellbeing support and appropriate signposting.
Main duties of the job
The successful candidate will be expected to oversee foundation administrative processes, ensuring foundation doctors have a positive experience at MYTT. They will actively support the Matron for Medical Education and the wider Senior Medical Education Team with wellbeing and pastoral activities, working closely with the Associate Director of Medical Education (Stay & Thrive) to facilitate smooth onboarding for our International Medical colleagues and become a visible point of contact to all MYTT Resident Doctors.
About us
We are an acute trust caring for over half a million people in Wakefield and Kirklees. Our 10,000 staff work in patients' homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritize our people and values so we can deliver the best possible care to patients. Our team is friendly, passionate, and innovative, always seeking better ways to work.
We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces to share ideas and concerns to increase awareness and appreciation of equality, diversity, and inclusion. We welcome applicants from all backgrounds and especially encourage members of the LGBTQ+ community, ethnic minority groups, and people with disabilities or neurodivergence to apply, as they are currently underrepresented in the Trust.
If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.
Job responsibilities
* Manage and support the Foundation Programme administration function in maintaining office information systems to support the Foundation School.
* Provide first-line management to appropriate team members, including recruitment and selection, managing the staff appraisal process, and agreeing Personal development plans and objectives.
* Disseminate and communicate relevant information to all F1 & F2 Resident Doctors.
* Liaise with the Foundation School, Specialty Education Leads, Education/Clinical Supervisors on behalf of the Foundation Training Programme Directors.
* Provide and receive complex or sensitive information and disseminate appropriately, including verbal, written, or electronic communication.
* Understand and keep up to date with foundation training activities, which will be provided through on-the-job training and attending local Foundation School meetings.
* Act as a representative at Regional Foundation Meetings and share information with the wider team.
* With instruction from the Foundation Training Programme Directors and in accordance with local procedures, supervise the Foundation Programme administration team with the planning and coordination of mandatory teaching sessions for F1 & F2 Resident Doctors.
* Maintain and ensure good electronic housekeeping of e-portfolio systems at all times.
* Be responsible for correct data entry and storage of computer-based information regarding F1 & F2 Resident Doctors. Ensure regular data cleansing of such data.
* Liaise with Medical Staffing regarding the monitoring of sickness absence for individual F1 & F2 Resident Doctors.
* Liaise with the Foundation Training Programme Directors to identify any concerns or issues that may arise with F1 & F2 Resident Doctors at the earliest possible opportunity and escalate as appropriate through the identified mechanisms.
* Keep up to date with all aspects of foundation training and participate in meetings both internal and external to the Trust.
* Assist patients/carers during courses and examinations. Participate in facilitation of Royal College exams.
* Work collaboratively with the Senior Medical Education Team, Associate Director of Medical Education (Stay & Thrive), Specialty Education Leads, and Educational/Clinical Supervisors to support the settling in and transition of IMGs to UK Medicine.
* Work alongside the Matron for Medical Education to support all Resident Doctors at Mid Yorkshire Teaching NHS Trust by fostering a culture of openness, respect, and inclusivity, ensuring all Resident Doctors feel valued.
* Assist LEDs/IMGs with portfolio management to allow career progression.
* Act as a confidential contact point for all Resident Doctors, providing pastoral support, information, advice, and guidance with personal or professional challenges. Signpost where required to relevant support mechanisms both internal and external.
* Be mindful of the requirement for flexible working of Resident Doctors and understand the implications of medical staff working less than full time and how this may impact the length of the training period.
* Take informal minutes which may include sensitive information regarding individual resident doctors.
* Value diversity and difference, always operating with openness and integrity.
* Provide and receive highly complex and sensitive information in a professional and considerate manner, including discussions about complaints or personal experiences that may be sensitive and confidential in nature.
* Develop guidance, procedures, and innovative approaches to enhance the IMG experience.
* Manage own workload, work independently with indirect supervision, escalating concerns to the relevant individual.
* Lead on specific or related projects as directed by the Matron for Medical Education, Director of Medical Education, or Deputy Director of Medical Education.
Person Specification
Qualifications
* Educated to Degree level or equivalent experience in the NHS/Healthcare environment.
* Sound educational background (4 GCSEs, grade C or above).
* Management Qualification/Postgraduate Diploma or equivalent knowledge.
Knowledge and skills
* Detailed knowledge of the foundation curriculum and Horus e-portfolio requirements.
* Excellent influencing and negotiating skills.
* Demonstrate good verbal and written communication skills with team/clinicians, using tact when required.
* Ability to engage and motivate others.
* High level of initiative.
* Experience of working in a medical education environment.
Experience
* Managing/supervising staff.
* Experience of working to budgets.
* Experience of working to targets.
* Experience of working within a busy/demanding environment.
* Monitoring performance.
* Experience in conducting appraisals including objective setting.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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