Employer: Royal Surrey NHS Foundation Trust
Employer type: NHS
Site: Royal Surrey Hospital
Town: Guildford
Salary: £25,329 - £26,958 Pro Rata Per Annum inc. HCAS
Salary period: Yearly
Closing: 13/03/2025 23:59
Recruitment Administrator
Job Overview
Are you an organised and proactive individual with a passion for recruitment and people? We are looking for a Recruitment Administrator to join our dynamic Resourcing Team within the Trust!
In this role, you will be responsible for managing the full recruitment lifecycle, from placing job advertisements to onboarding new staff. You’ll coordinate interviews, prepare shortlisting packs, process employment checks, and work closely with hiring managers to ensure all recruitment procedures are followed efficiently.
A key part of the role is to provide excellent customer service, acting as a first point of contact for recruitment queries and supporting managers through the hiring process.
You’ll have the opportunity to assist in off-site recruitment events, help organise careers fairs, and contribute to promotional materials to attract top talent. The ability to work flexibly under pressure, prioritise tasks, and maintain attention to detail is essential.
This role is ideal for someone who enjoys working in a fast-paced, team-oriented environment and is looking to develop their career within recruitment and HR.
If you’re ready to be part of a supportive and dedicated team, apply today and help us build a strong and talented workforce for the future of our Trust!
Main Duties of the Job
• Working with applicants and hiring managers to support the effective use of recruitment and payroll systems including TRAC and ESR.
• Co-ordinating and assisting off-site recruitment events and the subsequent care for newly hired staff.
• Working proactively as part of the Recruitment team to ensure that a responsive, accurate and flexible service is provided to the Trust, new employees and potential applicants.
• Promoting the Recruitment service to the rest of the organisation and building solid working relationships with staff involved in the recruitment process. This may include meetings with departmental line managers to consult and educate them regarding the Recruitment process.
• Working efficiently with external organisations (reference requests, Occupational Health, Disclosure & Barring Service) to ensure Trust standards are met.
• Foreseeing and prioritising incoming work and managing a designated individual workload under pressure. Referring to the resourcing officer when required.
• Providing a first point of contact for advising and guiding managers through the Trust’s recruitment process, liaising with the Resourcing Officers and Resourcing Team Lead, where appropriate.
Working for Our Organisation
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family ensures you feel valued from your initial interview through your entire tenure.
We are clinically led and provide joined-up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.
The Care Quality Commission (CQC) has given us an overall rating of Outstanding.
Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.
Although it isn't the Trust's normal practice, adverts may close early, so you are encouraged to submit an application as soon as possible.
Detailed Job Description and Main Responsibilities
• To maintain and develop the recruitment processes in place within the Trust in order to provide an accurate, timely recruitment service.
• To optimise recruitment and promote a high-quality service to all Trust managers, new employees and potential applicants.
• To provide a comprehensive administrative service to the Resourcing Team in order to assist in the achievement of departmental objectives.
• Able to exercise judgement e.g. when dealing with customer enquiries, analyse and decide to resolve or refer when conducting pre-employment checks.
• Undertaking the complete recruitment process, including the placement of advertisements, the preparation of shortlisting packs, arranging interviews, processing post-interview paperwork, obtaining pre-employment clearances and references, ID checks and ID Badges.
• Maintaining effective communication within a customer service environment with the goal of exceeding customer expectations.
• Maintaining and suggesting improvements to current systems for recruitment and selection whilst recognising the need to maintain high pre-employment standards that are traceable through audit.
Person Specification
Qualifications
* GCSE or equivalent standard including Maths and English
* NVQ 3 in Customer Service/Business Administration or equivalent work experience
Knowledge and Experience
* Experience of working in a relevant administrative role
* Intermediate level knowledge of Microsoft Office Suite to include Outlook, Word, Excel and PowerPoint
* Knowledge and experience of high volume recruiting
* Knowledge of Information systems such as HealthRoster, BankStaff and ESR
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