Job summary This is a 12 Month Fixed Term /Secondment Role An exciting opportunity has arisen for an accomplished administrative professional to join Neonatal Services at University Hospitals of Derby & Burton. The Neonatal Administrator will provide an efficient and comprehensive administration service to the Senior Neonatal Leadership Team, ensuring the effectiveness of all communications and organisational systems at all times. The Neonatal administrator will have excellent written and verbal communication skills and demonstrable administrative experience. The post holder will assist the Senior Neonatal Leadership Team in the day to day running of the department to ensure efficient and effective personal assistance, secretarial and administrative support and communication and collaboration with other departments and external agencies. Main duties of the job Acts as a primary point of contact for the Senior Neonatal Leadership Team, dealing with and escalating queries. Assist the Senior Neonatal Leadership Team and colleagues in administrative duties to support the day to day running of the department whilst ensuring efficient and effective organisation and communication. Uses judgement and planning to prioritise work schedules in accordance with changing and often conflicting priorities, liaising and negotiating with all relevant parties. Provide a comprehensive administrative and secretarial service including the organisation of meetings, compiling and circulating agendas, minute taking and distribution of minutes within agreed time scales. Update of action trackers, following up and documenting progress effectively. Responsible for diary management, arranging appointments and meetings as directed to ensure the most efficient use of meeting, office and travel time. Closing date of applications: 19 March 2025 Interview date: 01 April 2025 If you are applying for an Internal Secondment, please ensure you have spoken to your line manager and have their support prior to your application. Please speak to the Recruitment Team if you have any questions. About us As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work. In return we will offer: Development opportunities, both professional and leadership development On-going support from recruitment to when you join our team and beyond. Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes Key Facts: We see on average 4810 OP appointments a day. We are the 4 th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week. An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country. Our hospitals admit an average of 195 emergency patients daily. Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres. We are one of only 7 Trusts nationally with more than 50 operating theatres. We carry out more than 140 elective procedures each working day. UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff. Date posted 07 March 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year pro rata Contract Fixed term Duration 12 months Working pattern Part-time Reference number 320-W&C-0998 Job locations Royal Derby Hospital Uttoxeter Road Derby DE22 3NE Job description Job responsibilities Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account. Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers Job description Job responsibilities Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account. Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers Person Specification Qualifications, Knowledge, Training and Experience Essential A good standard of English to O'level/GCSE or equivalent and ability to demonstrate both written and verbal communication skills Advanced level of IT literacy with experience of using a range of IT applications, in particular Excel Desirable NVQ 3 in Business and administration or equivalent knowledge and skillst Access Policy and an agreement to adhered to these policies according to National Trust Guidelines as appropriate to the role. Experience working as an administrator within the NHS Communication and Interpersonal Skills Essential Ability to communicate effectively orally and in writing e.g. good telephone manner, polite face-to-face communicator Desirable Experience of minute taking for senior team/corporate meetings. Experience Essential Significant experience working in an administrative role Experience of handling confidential/ highly sensitive information and a clear understanding of information governance and trust guidelines Skills and Ability Essential Excellent organisational skills and the ability to prioritise workload Demonstrates experience working autonomously, as well as part of a team Person Specification Qualifications, Knowledge, Training and Experience Essential A good standard of English to O'level/GCSE or equivalent and ability to demonstrate both written and verbal communication skills Advanced level of IT literacy with experience of using a range of IT applications, in particular Excel Desirable NVQ 3 in Business and administration or equivalent knowledge and skillst Access Policy and an agreement to adhered to these policies according to National Trust Guidelines as appropriate to the role. Experience working as an administrator within the NHS Communication and Interpersonal Skills Essential Ability to communicate effectively orally and in writing e.g. good telephone manner, polite face-to-face communicator Desirable Experience of minute taking for senior team/corporate meetings. Experience Essential Significant experience working in an administrative role Experience of handling confidential/ highly sensitive information and a clear understanding of information governance and trust guidelines Skills and Ability Essential Excellent organisational skills and the ability to prioritise workload Demonstrates experience working autonomously, as well as part of a team Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name University Hospitals of Derby and Burton NHS Foundation Trust Address Royal Derby Hospital Uttoxeter Road Derby DE22 3NE Employer's website https://www.uhdb.nhs.uk/ (Opens in a new tab)