About the role
As Office Manager you will be an integral part of the team providing support across the business managing our busy office and assisting with HR-related matters. You will have great attention to detail with the ability to work well under pressure whilst multi-tasking. You will be a people person who is willing to get stuck in. You will be dealing with highly confidential information daily so your discretion is key.
Responsibilities
Office Management
* Act as the main office contact for general day-to-day queries for staff
* Ensure meeting rooms are set up for external meetings and cleared away afterwards
* Book meeting rooms as required
* Assist with any travel & hotel bookings for both domestic and international travel
* Assist with meeting scheduling and sending diary appointments as required
* Order office supplies as required
* Manage the administration of the fire register
* Liaise with the facilities manager as required on other office health & safety elements
* Provide general administrative assistance as required
HR Support
* Assist with recruiting tasks such as posting jobs, reviewing candidates, conducting screening calls, scheduling interviews, and following up with candidates
* Schedule the onboarding process for new employees
* Complete and process employee documentation and records and keep the employee database up to date
* Track sickness and holidays in the employee database system
* Provide ad-hoc employee assistance and deal with employee concerns as required
* Escalate any HR issues to the HR Manager for resolution
* Assist with the formulation of policies, procedures and changes as well as communicate all updates to employees
* Assist with drafting offer letters, contracts and other HR-related documents
* Assist with the performance and engagement of staff through the facilitation of 360 reviews & staff surveys etc
Skills and Qualifications
* Excellent communication skills, both written and verbal
* Excellent attention to detail
* Confident working alone as well as part of a team
* Previous administration experience
* Tact and professionalism when handling confidential information and employee concerns
* Previous experience in an office environment
* Previous HR assistance experience is desirable but not essential
The Details
* Part Time Tuesday - Thursday in the office (22.5 hours per week)
* Salary up to £28,000 FTE (£16,800 based on 3 days per week)
* 25 days + bank holidays (pro-rata for part-time employees)
* Enhanced maternity & paternity pay
* 2 volunteering days per year
* Birthday day off
* 24/7 EAP
Please note this is an in office role.