Leviton are a leader in network solutions, providing complete cabling and connectivity systems to customers all over the world. We are a family of organisations committed to promoting an open, honest, and trustworthy culture, where each employee is respectful of our customers, suppliers, and one another. Driven by the needs of our customers and by industry standards, we strive for continuous improvement in all we do as we elevate the quality of our products, services and system solutions.
We are currently recruiting for a Administrator/ Receptionist based at our site in Glenrothes. This role reports to the Director, Human Resources.
Position Summary
To provide professional and efficient administrative support to the Managing Director, and the wider management team, and deliver a welcoming and efficient experience for all visitors and callers to the business.
Essential Functions
* Provide efficient and professional administrative support to the Managing Director in an accurate and timely manner.
* Establish and maintain good working relationships with the wider team.
* Handle incoming calls, emails and other communications in a professional manner.
* Greet and support visitors to the business in a warm and professional manner.
* Prepare and process incoming and outgoing mail in a timely manner.
* Maintain stationery and catering supplies to ensure stock levels meet business requirements.
* Provide general administrative support to the HR team.
* Process and approve invoices through Adest to meet payment deadlines.
* Maintain Annual Driver Checks.
* Manage Customer Due Diligence process.
* Facilitate the Company Charity Committee.
* Support company external activity on local charity and school engagement.
Additional Responsibilities
* Provide event support for onsite meetings, conferences, customer visits, training courses and employee events including room management, catering, transport organisation and hotel bookings to meet both group and individual requirements.
* Provide administrative support to the Senior Management team as required.
Education
* Good Higher grades (English, Math’s)
* HNC in an administrative discipline would be an advantage
Experience
* Operating in a fast-paced environment to challenging deadlines
* Previous experience in office administration, reception or a related field
Skills
* Strong communication (verbal and written), interpersonal skills and professional telephone manner.
* Excellent organisational and time management skills.
* Ability to manage conflicting priorities without compromising on accuracy and quality.
* Ability to maintain confidentiality and integrity in all tasks.
* Attention to detail and problem-solving skills are essential.
* Strong MS Office, particularly Excel, Outlook and SharePoint.
* Self-starter, able to work on own initiative.
* Understanding of cultural differences dealing with international callers and visitors.
Job Types: Full-time, Permanent
Expected hours: 40 per week
Benefits:
* Company pension
* Cycle to work scheme
* Free flu jabs
* Free parking
* Life insurance
* On-site parking
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday
Ability to commute/relocate:
* Glenrothes: reliably commute or plan to relocate before starting work (preferred)
Education:
* Certificate of Higher Education (preferred)
Experience:
* Office Administration: 2 years (required)
Work authorisation:
* United Kingdom (preferred)
Work Location: In person
Reference ID: Ref - 572
#J-18808-Ljbffr