Job summary Advert will close early once sufficient number of applications is reached An administrative assistant is required to support the work of the Post Graduate Medical Education team. This is a 6 month post to cover a secondment. Main duties of the job Run, process and monitor the study leave management system Support with, and organise activities within the team Assume the role of systems administrator for the Education Directorate databases related to Medical Education Undertake general secretarial and clerical duties as and when necessary as requested by the Medical Education Programme Administrator Organise and note-take at Education Faculty Meetings Assist in the allocation of Clinical and Educational Supervisors for Junior Doctors, identifying any gaps and highlighting immediately Keep Excel Doctors in Training records up to date with each new intake Use the National Training Information System (TIS) to obtain trainee details About us At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience. We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition - a note of thanks, Managers Awards, Shining Stars and Service Awards. We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities. We recruit for values and "Together we are North Tees & Hartlepool" Date posted 28 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pro rata per annum Contract Fixed term Duration 6 months Working pattern Full-time Reference number 345-COR6914796-A Job locations University Hospital of North Tees Hardwick Road Stockton-on-Tees TS19 8PE Job description Job responsibilities Processing and monitoring of Study leave, for LET Postgraduate doctors via Accent System Processing and monitoring of Study leave for all Trust employed doctors including monitoring of individual budgets linking in with the Trust Finance Team Work with the Clinical Educators to plan and organise activities within Medical Education e.g. Junior Doctors induction, Foundation Programme shadowing and teaching programme Liaise with Medical Education Faculty regarding their requirements for Training and Supervision Job description Job responsibilities Processing and monitoring of Study leave, for LET Postgraduate doctors via Accent System Processing and monitoring of Study leave for all Trust employed doctors including monitoring of individual budgets linking in with the Trust Finance Team Work with the Clinical Educators to plan and organise activities within Medical Education e.g. Junior Doctors induction, Foundation Programme shadowing and teaching programme Liaise with Medical Education Faculty regarding their requirements for Training and Supervision Person Specification essential Essential Educated to GCSE level in C grade or above in English, Maths, Science and IT or equivalent level of education training or experience Knowledge & experience of a range of administrative processes Good IT skills, proficient in using MS packages Team working Significant experience in working in an administrative area Desirable Previous experience of working in medical education in NHS Organisation of courses or programmes of education Previous experience in the NHS Knowledge of Medical Education Person Specification essential Essential Educated to GCSE level in C grade or above in English, Maths, Science and IT or equivalent level of education training or experience Knowledge & experience of a range of administrative processes Good IT skills, proficient in using MS packages Team working Significant experience in working in an administrative area Desirable Previous experience of working in medical education in NHS Organisation of courses or programmes of education Previous experience in the NHS Knowledge of Medical Education Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name North Tees & Hartlepool NHS Foundation Trust Address University Hospital of North Tees Hardwick Road Stockton-on-Tees TS19 8PE Employer's website https://www.nth.nhs.uk/ (Opens in a new tab)