Job summary Be the Driving Force Behind Cancer Care Improvement Are you an organised, detail-oriented professional who thrives in a fast-paced environment? We are looking for a Business Office Co-ordinator to join the East of England Cancer Alliance, playing a vital role in ensuring the smooth operation of our team. You will provide high-level administrative and business support to the Director of the Cancer Alliance and the PMO & Business Office Manager, helping to coordinate projects, meetings, and communications across multiple healthcare partners. This is a fantastic opportunity to be part of a collaborative, high-impact team, supporting efforts to improve cancer services across the East of England. If you are a proactive problem-solver with excellent organisational skills, we want to hear from you Main duties of the job As a Business Office Co-ordinator, you will play a key role in ensuring the smooth and efficient operation of the East of England Cancer Alliance. Working closely with the Director of the Cancer Alliance and the PMO & Business Office Manager, you will provide high-level administrative, organisational, and project support across the team. Your responsibilities will include: Coordinating meetings, preparing agendas and minutes for Board meetings, managing diaries, preparing reports, handling confidential communications and stakeholder communications. You will support key projects, ensuring tasks are delivered on time, and help maintain effective business processes. You will also play a crucial role in data analysis, report collation, and process improvement. Attention to detail, excellent time management, and the ability to work independently are essential. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving, and has strong organisational and communication skills. If you're looking to make a meaningful impact in healthcare, this role is for you About us NHS Cambridgeshire & Peterborough is an Integrated Care Board (ICB) and the statutory NHS organisation responsible for planning and delivering local health and care services to the population and communities of Cambridgeshire & Peterborough. Working collaboratively with partner organisations, including the VCSE sector, it oversees the commissioning, performance, financial management and transformation of the local NHS, as part of Cambridgeshire & Peterborough Integrated Care System (ICS). We are passionate about creating an inclusive workplace that promotes and values diversity. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better patient outcomes. We welcome applications irrespective of peoples age, disability, sex, gender, identity and gender expression, race or ethnicity, religion or belief, sexual orientation or other personal circumstances. We are a predominantly home based organisation. Some roles within the ICB are not suitable for the sole use of public transport and/or where there is a long journey from home to where work routinely takes place. Date posted 27 February 2025 Pay scheme Agenda for change Band Band 6 Salary £37,338 to £44,962 a year Contract Permanent Working pattern Full-time, Flexible working, Home or remote working Reference number D9644-25-012 Job locations Gemini House Cambridgeshire Business Park Ely CB7 4EA Job description Job responsibilities The East of England Cancer Alliance is seeking a highly organised and proactive Business Office Co-ordinator to support the Director of the Cancer Alliance and the PMO & Business Office Manager. This role is crucial in ensuring the smooth operation of business processes, stakeholder engagement, and administrative functions that drive improvements in cancer services across the region. The successful candidate will work in a fast-paced environment, managing multiple responsibilities, including coordinating meetings, preparing reports, handling communications, and supporting project delivery. This is an exciting opportunity to be part of a collaborative and high-impact team, contributing to the improvement of cancer outcomes across the East of England. Key Responsibilities Administrative & Business Support Provide high-level administrative support to the Director of the Cancer Alliance and PMO & Business Office Manager. Act as a key point of contact for internal and external stakeholders, including ICBs, Network Clinical Groups, charities, and NHS partners. Ensure business processes, systems, and procedures are efficient and well-coordinated. Support the development and implementation of corporate projects, ensuring key tasks are completed on time. Meeting & Diary Management Coordinate and manage diaries, scheduling meetings and prioritising appointments. Prepare agendas, take minutes, and track action points, ensuring timely follow-ups. Organise Board-level and senior management meetings, including logistics, invitations, and materials. Project & Data Management Support teams to ensure that tasks and projects are effectively planned, monitored, and delivered. Provide data analysis and reporting, ensuring accurate information is available for decision-making. Collate reports for senior leaders, ensuring key insights are captured. Communication & Stakeholder Engagement Manage communication between the Cancer Alliance and ICBs, NHS England, and charity partners. Draft and edit correspondence, ensuring clarity and professionalism. Support stakeholder engagement by maintaining strong relationships with external partners. Event & Training Support Organise and plan events, workshops, and training sessions as required. Manage event logistics, including venue booking, materials preparation, and attendance tracking. Process Improvement & Compliance Develop and maintain effective filing systems (electronic and paper-based) to ensure accessibility and security. Ensure compliance with data protection (GDPR), confidentiality policies, and NHS governance requirements. Act as a champion for reducing health inequalities in cancer, ensuring equitable access to services. Skills & Experience Required Essential: Educated to degree level or equivalent experience in a relevant field. Strong administrative and business support experience, preferably in a healthcare or public sector setting. Experience in minuting board meetings, coordinating projects and stakeholder engagement. Excellent organisational skills, with the ability to prioritise workload and manage deadlines. Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook). Strong communication and interpersonal skills, with experience of working with senior leaders. Ability to work independently and handle confidential information professionally. Desirable: Experience in healthcare, cancer services, or NHS administration. Knowledge of project management methodologies and tools. Familiarity with NHS governance and business processes. Job description Job responsibilities The East of England Cancer Alliance is seeking a highly organised and proactive Business Office Co-ordinator to support the Director of the Cancer Alliance and the PMO & Business Office Manager. This role is crucial in ensuring the smooth operation of business processes, stakeholder engagement, and administrative functions that drive improvements in cancer services across the region. The successful candidate will work in a fast-paced environment, managing multiple responsibilities, including coordinating meetings, preparing reports, handling communications, and supporting project delivery. This is an exciting opportunity to be part of a collaborative and high-impact team, contributing to the improvement of cancer outcomes across the East of England. Key Responsibilities Administrative & Business Support Provide high-level administrative support to the Director of the Cancer Alliance and PMO & Business Office Manager. Act as a key point of contact for internal and external stakeholders, including ICBs, Network Clinical Groups, charities, and NHS partners. Ensure business processes, systems, and procedures are efficient and well-coordinated. Support the development and implementation of corporate projects, ensuring key tasks are completed on time. Meeting & Diary Management Coordinate and manage diaries, scheduling meetings and prioritising appointments. Prepare agendas, take minutes, and track action points, ensuring timely follow-ups. Organise Board-level and senior management meetings, including logistics, invitations, and materials. Project & Data Management Support teams to ensure that tasks and projects are effectively planned, monitored, and delivered. Provide data analysis and reporting, ensuring accurate information is available for decision-making. Collate reports for senior leaders, ensuring key insights are captured. Communication & Stakeholder Engagement Manage communication between the Cancer Alliance and ICBs, NHS England, and charity partners. Draft and edit correspondence, ensuring clarity and professionalism. Support stakeholder engagement by maintaining strong relationships with external partners. Event & Training Support Organise and plan events, workshops, and training sessions as required. Manage event logistics, including venue booking, materials preparation, and attendance tracking. Process Improvement & Compliance Develop and maintain effective filing systems (electronic and paper-based) to ensure accessibility and security. Ensure compliance with data protection (GDPR), confidentiality policies, and NHS governance requirements. Act as a champion for reducing health inequalities in cancer, ensuring equitable access to services. Skills & Experience Required Essential: Educated to degree level or equivalent experience in a relevant field. Strong administrative and business support experience, preferably in a healthcare or public sector setting. Experience in minuting board meetings, coordinating projects and stakeholder engagement. Excellent organisational skills, with the ability to prioritise workload and manage deadlines. Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook). Strong communication and interpersonal skills, with experience of working with senior leaders. Ability to work independently and handle confidential information professionally. Desirable: Experience in healthcare, cancer services, or NHS administration. Knowledge of project management methodologies and tools. Familiarity with NHS governance and business processes. Person Specification Qualifications Essential Educated to degree level in a relevant subject or equivalent level of experience working at a similar level in a specialist area. Desirable Further training or significant experience in project management, financial management, or supporting change management processes. Experience Essential Experience of providing high level co-ordination and support at Director/Senior Management level. Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences. Experience in communications and stakeholder management, working with internal and external partners. Comprehensive knowledge of project management and/or health information systems development. Ability to work independently and manage multiple priorities in a fast-paced environment. Desirable Working knowledge of Microsoft Project or similar project management tools. Previous experience in a similar role within the public sector. A good understanding of the health and social care environment, including roles and responsibilities within it. Person Specification Qualifications Essential Educated to degree level in a relevant subject or equivalent level of experience working at a similar level in a specialist area. Desirable Further training or significant experience in project management, financial management, or supporting change management processes. Experience Essential Experience of providing high level co-ordination and support at Director/Senior Management level. Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences. Experience in communications and stakeholder management, working with internal and external partners. Comprehensive knowledge of project management and/or health information systems development. Ability to work independently and manage multiple priorities in a fast-paced environment. Desirable Working knowledge of Microsoft Project or similar project management tools. Previous experience in a similar role within the public sector. A good understanding of the health and social care environment, including roles and responsibilities within it. Employer details Employer name NHS Cambridgeshire & Peterborough Address Gemini House Cambridgeshire Business Park Ely CB7 4EA Employer's website https://www.cpics.org.uk/ (Opens in a new tab)