Administrative Assistant (Purchasing & Production Planning Department) ROLE: We require an Administrative Assistant to assist and provide administrative support to our Purchasing & Production Planning Department. This would be a great opportunity for an enthusiastic individual who is wishing to develop their career further and become a key player in assisting with various administration duties within the Purchasing & Production Planning Department. The role would suit an organised person with a “can do” attitude who is able to prioritise work and has a good knowledge of Microsoft Applications (Word, Excel) and excellent communication skills (both verbal and written). Candidates must also have good literacy and numeracy skills, a good eye for detail and the ability to keep accurate records and maintain databases. RESPONSIBILITIES: • Assisting and providing administrative support to the Purchasing & Planning Controller • Raising and progressing purchase orders, raising delivery and collection notes for supplier orders, sending emails • Placing orders with suppliers • Dealing with supplier queries • Ordering warehouse and joinery consumables • Assisting in the preparation and amendment of production schedules and job sheets, reorganising (as required) and distribution to each production employee • Checking delivery schedules and scheduled delivery dates • Keeping track of when goods are due to arrive into the warehouse, booking them in and adjusting schedules accordingly • Signing off invoices - ensuring paperwork in order (checking against purchase orders raised, giving nominal codes before sending them through to the account department) • Keeping a database of orders/suppliers for manufacturing processes • Filing • Liaison with suppliers • Liaison with internal departments; production (Joinery & Warehouse), sales, logistics • Any other duties as required by Warings Furniture Ltd ESSENTIAL SKILLS/EXPERIENCE • Excellent general administrative skills • Excellent computer skills with good knowledge of Microsoft Word, Excel (must be able to do spreadsheets and basic formulas)/Outlook (for Email) • Excellent literacy and numeracy skills • Excellent attention to detail/accuracy in all work • Excellent organisational and planning skills communication skills with the ability to communicate on all levels • Ability to use own initiative • Ability to prioritise work • Ability to work under pressure and to deadlines • Must be a team player • Flexible approach to working time to meet deadlines/peak workloads We are located in a rural area so own transport is essential