Job summary We are looking for a talented Administrator to join our Psychiatric Liaison Service to support the team in achieving excellent patient care. Main duties of the job o Take and transcribe a wide range of meeting minutes in an accurate and timely mannero Receive and process referrals to the relevant clinician and system(s)o Update case notes on patient record system as requiredo Provide secretarial support to the team, as required, i.e. arranging meetings, ESR approvals, diary management, monitoring cover arrangements, arranging agency workers, logging incidents onto DATIX etc.o Monitor annual leave requests and sickness absence for manager, as requiredo Extract data from data warehouses i.e. DART etco Type up reports incorporating graphics and tables as requiredo Book appointments on the patient record system for clinics and individual consultations when neededo Answer telephone calls and relay any messages in a timely mannero Creating bespoke documents for the team, such as leaflets etc.o Arrange team events, as requiredo Monitor data quality of administrative input About us Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire. We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers. Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby. Please note that we reserve the right to close posts as soon as sufficient applications are received. Working from home contracts do not attract high cost area payments. We look forward to receiving your application Date posted 06 March 2025 Pay scheme Agenda for change Band Band 4 Salary £27,857 to £30,570 a year incl 5% Fringe HCAS, pa, pro rata. Contract Permanent Working pattern Full-time Reference number 325-7018953-SS Job locations Psychiatric Liaison Service Royal Surrey Hospital Guildford GU2 7XX Job description Job responsibilities Please see the job description and person specification attached for further information on the role. Job description Job responsibilities Please see the job description and person specification attached for further information on the role. Person Specification Qualifications Essential NVQ Level 4 in Business Admin or equivalent experience (4 years) Experience Essential 4 years' experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures Desirable Experience of working in NHS services Experience of working within a working age adult or equivalent mental health service or system Person Specification Qualifications Essential NVQ Level 4 in Business Admin or equivalent experience (4 years) Experience Essential 4 years' experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures Desirable Experience of working in NHS services Experience of working within a working age adult or equivalent mental health service or system Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Surrey and Borders Partnership NHS Foundation Trust Address Psychiatric Liaison Service Royal Surrey Hospital Guildford GU2 7XX Employer's website https://www.sabp.nhs.uk/working-for-us (Opens in a new tab)