Accounts Payable Specialist Leighton Buzzard Full time, Permanent - 8am to 5pm, Office Based. 26k - 30k (Experience Dependent) Our client, a dynamic and forward-thinking company, is seeking an Accounts Payable Specialist to join their growing team. The successful candidate will play a key role in ensuring the smooth operation of accounts payable processes, managing supplier relationships, and maintaining the accuracy of financial records. This is a fantastic opportunity for someone who thrives in a fast-paced environment and is looking to further their career in finance. Day to Day Responsibilities: - Manage ad-hoc payments as requested by Directors. - Process parking tickets and ensure proper recording in Sage, applying to relevant projects. - Manage and reconcile petty cash, choice cards, and credit cards on a weekly basis. - Ensure timely receipt and storage of all invoices, receipts, and documentation, with entry into Sage. - Reconcile invoices and receipts against expense claims, allocating costs to appropriate projects. - Identify non-business expenses and communicate them to Payroll for deductions. - Process expense claims and ensure timely payment. - Enter approved supplier and subcontractor invoices into Sage, ensuring proper approval and allocation to projects. - Raise disputes with suppliers, query POs, and manage recurring expenditures in Sage. - Track and manage subcontractor invoices, POs, and monthly valuations via spreadsheets. - Submit monthly CIS returns to HMRC and provide annual statements to subcontractors. - Prepare monthly payment runs, including BACs payments and remittance distribution. - Reconcile creditors, subcontractor, and supplier invoices to monthly statements. - Download and allocate daily bank transactions, ensuring all AP transactions are accurately reflected in Sage. - Provide cover for AR colleagues when required. Requirements - Proven experience in an accounts payable role, preferably in a construction or project-based environment. - Proficiency with Sage accounting software. - Strong understanding of VAT invoicing and subcontractor CIS regulations. - Excellent attention to detail and accuracy in managing invoices, payments, and reconciliations. - Strong organizational and time-management skills, with the ability to manage multiple tasks simultaneously. - Experience with managing credit cards, expense claims, and payment processes. - Solid communication skills, with the ability to raise disputes and query POs effectively. Desirable: - Experience with CIS submission and HMRC reporting. - Familiarity with construction or project-based accounting processes. - Ability to create and manage spreadsheets for tracking subcontractor and supplier invoices. If you are detail-oriented, proactive, and experienced in managing accounts payable, we would love to hear from you. Apply today to be part of an exciting, growing company!
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