We are seeking a meticulous Contracts and Data Co-Ordinator to support our Property Care operations. This role is pivotal in ensuring that all works are completed within the designated cost frameworks, while maintaining accurate financial records and preparing detailed reports. The successful candidate will analyse data, identify trends, and recommend system changes to optimise both financial and operational efficiencies. The role also involves contract management and supporting administrative tasks, all aimed at ensuring the smooth and efficient delivery of services. Your responsibilities will include: Financial Record Maintenance: Gather, process, and provide financial information to maintain accurate records and monitor Property Care expenditure. Check and process supplier invoices, ensuring they are correctly costed and coded. Provide feedback on incorrect invoices and coach colleagues, contractors, and stakeholders on the correct processes for raising and closing works. Reporting and Analysis: Prepare reports and documents using various IT systems and analyse data to identify trends for operational improvements. Ensure work is completed within the specified financial spend, checking accuracy. Use multiple IT systems (e.g., Excel, Access, Power BI) to produce reports on repairs and trades performance, making recommendations to improve financial and operational processes. Audit / Risk Management: Identify and report risks or control weaknesses to management, supporting the development of additional controls. Maintain meticulous audit files (paper and electronic) for each area of service and assist in gathering information for audits and inspections. Contract Management: Lead contract review meetings with subcontractors and suppliers. Manage contractor work orders and material orders through to job completion. General Responsibilities Support the Head of Property Care in ensuring efficient and cost-effective works, delivering value for money. Seek and act upon customer feedback to improve services. Foster collaborative working relationships with colleagues, stakeholders, and partners. Ensure the health, safety, and wellbeing of self and colleagues, and comply with risk assessments and safe working practices. Maintain compliance with data protection legislation while striving to improve service delivery. Essential Requirements Proficient in software applications, including Microsoft Office 365, Microsoft Teams, and Power BI. Excellent knowledge of Microsoft Excel for data analysis and auditing. High academic achievement (GCSE Grade A-C/5-7 in Maths & English). Experience in job costing and evaluation of Schedule of Rates. Understanding of data sources, organisation, and storage. Basic building maintenance knowledge to support effective repair diagnosis. If you are an organised and detail-oriented individual with a strong background in financial analysis, contract management, and data coordination, we invite you to apply for this dynamic role. Click ‘Apply Now’ to get your application started Closing Date: Tuesday 29th October We reserve the right to close the vacancy before the closing date, therefore, you are advised to submit your completed application as soon as possible to have the best chance of being considered. The Company The Company has experienced unprecedented growth over the past few years. We have a vast number of employees, and provide support to clients from all over the country. Recently, the company has won multiple workplace environment awards and has an outstanding record of employee satisfaction. The Benefits Benefit 1 Benefit 2 Benefit 3 Benefit 4 The Values Innovation We are creative and fearless in our work. Accountability We take ownership of our work and lead from the front. Teamwork We collaborate widely and build supportive environments. Community Housing was formed in 2000 through a stock transfer from Wyre Forest District Council. We are a social business and one of Worcestershire’s largest Registered Providers of social housing, managing around 6000 homes and offering a range of services that help people to live independently. We are proud of what we have achieved so far for the people and communities we support. Over the coming years we are focused on helping people to thrive and live independently, knowing they have a secure place they can call home, that they can afford, and with a landlord who cares about them. Our Corporate Plan will help us to push forward and achieve results for our customers and communities. But even more so, it is our people that will drive our success. With the right people, with the right skills, knowledge, behaviour, and values we achieve our goals. When we are looking to recruit, we don’t just look for the best skillset or experience, we are also looking for people who will support our vision and ‘The Community Way’ of doing things. Previous Next To provide affordable, quality homes and deliver great services in safe communities. Our RESPECT values sit at the heart of everything we do. We are committed to showing RESPECT in the way we communicate, deliver services, and how we involve and consider our customers and colleagues. We understand that our performance is essential to delivering success. Through working together as One Team, we are building an environment where everyone is proud to work and motivated to do their best. Join us and together, we can deliver success in ‘The Community Way’. We are committed to showing RESPECT in the way we communicate, deliver services, and how we involve and consider our customers and colleagues. We understand that our performance is essential to delivering success. Through working together as One Team, we are building an environment where everyone is proud to work and motivated to do their best. Join us and together, we can deliver success in ‘The Community Way’. We understand the importance of investing in our people. As part of this, we offer a generous package of benefits, holidays, working conditions, and opportunities for career development. Competitive Holiday Package Buy & Sell Holidays (Coming Soon) Flexible and Hybrid Working Family-Friendly Policies Company Pension Scheme Salary Boost (Pensions) Scheme Retirement Gift Long Service Award Company Sick Pay Scheme Health Cash Plan Options Employee Assistance Programme Death in Service Rewards and Benefits Portal Training and Development Opportunities Cycle2Work Scheme Green Car Scheme (via Salary Sacrifice) & EV Charging Points Other perks include access to a discounted gym membership, free on-site parking and free refreshments available. Read more about our offering and benefits here. Here are a few comments from some of our colleagues: Name of Person “I came to work for Community Housing as I feel I can make a difference to our customers' lives.” Name of Person "I enjoy working within the Care team at Berrington Court. There are always new things to learn, and I am keen to continue learning." Name of Person “I feel CH provides opportunities that are hard to come by, and that we’re always looking at ways to better engage with customers, both internally & externally.” Name of Person Job title Name of Person Job title Name of Person Job title Name of Person Job title Name of Person Job title Documents