Summary
We are looking for someone who would love to gain a Business Administrator Apprenticeship Level 3 Qualification. This post in the finance department and will play a crucial role in supporting the financial operations of the organisation.
Wage
£14,526.20 for your first year, then could increase depending on your age
National Minimum Wage rate for apprentices
Training course
Business administrator (level 3)
Hours
Monday to Friday, 8.00am - 4.00pm.
37 hours a week
Start date
Thursday 1 May 2025
Duration
1 year 6 months
Positions available
1
Work
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
What you’ll do at work
* Mail Management: Open and sort Finance Office mail.
* Purchase Orders: Raise purchase orders, email suppliers, check deliveries, and mark parcels for distribution by the Facilities Team.
* Invoice Processing: Handle both purchase order and non-order invoices.
* School Trips: Process and record school trip payments, ensuring all information is correct and necessary journals are made.
* Supplier Statements: Reconcile supplier statements.
* Student Queries: Address student locker key queries and purchase order queries.
* Monthly Processing: Handle reprographic, catering, and paper journals at the end of each month.
* School Gateway Platform: Assist parents and staff with queries related to the school gateway platform.
* Credit Card Reconciliation: Reconcile school credit cards, raise orders, and reconcile on Sims Financial.
* Banking: Assist in preparing the banking of cash or cheques received.
* Audit Preparation: Prepare for audits by tidying up year-end purchase orders, goods received, and school trip payments.
* General Administration: Perform general administrative duties such as filing, photocopying, scanning, completing forms and managing office supplies. This may involve supporting other departments.
* Meeting Coordination: Schedule and coordinate meetings, including preparing agendas and taking minutes.
* Communication: Handle incoming and outgoing communications, including emails and phone calls.
* Data Management: Maintain and update databases and records accurately.
* Support Other Functions: Provide basic administrative support to other business functions such as reception, HR, and reprographics as necessary.
* Additional Tasks: Undertake other tasks as requested by the Business Support Officer.
Where you’ll work
Gunters Lane
Bexhill-on-Sea
TN39 4BY
Training
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
College or training organisation
CSM CONSULTING LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.
Requirements
Essential qualifications
GCSE in:
* English (grade 4 or above)
* Maths (grade 4 or above)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Customer care skills
* Administrative skills
* Number skills
* Team working