Personal Assistant (6 Month FTC) Job title: Personal Assistant to the Chiefs Department: EA/PA & Executive Responsible to: EA to the Chiefs Location : Greenford, UB6 0FD (4 days per week) Contract: Fixed Term (6mths) About the Company Brompton wants to transform cities. By providing the means to commute or explore with a bike that you can take anywhere and store anywhere we can make cities better places to live in. Our high-quality products, combined with resurgence in cycling, means that we are enjoying strong, sustained growth. If we are to continue to thrive, we need to recruit great people who can contribute to our ambitious aims. We are a truly global company exporting 80% of our production to 45 countries around the world and intend to produce 100,000 bikes this year; though we believe we’re just getting started. We can offer you a job you won’t find anywhere else. The role Ensures the overall smooth running and administrative support to the EA team and Chiefs at Brompton, with a cohesive and collaborative approach, reporting into the EA to the Chiefs. We are looking for someone who can grasp a task, and get things done. The ideal candidate will have a can-do attitude and be able to efficiently get administrative tasks completed in a timely fashion. A varied PA role, alongside traditional duties such as diary management, expenses and meeting organisation, you will have the opportunity to get involved in different projects along the way. Main Duties: PA Support Organise and maintain diaries of the Chiefs as required. Field diary requests and ensure agenda and meeting requirements are clear. Key Meeting preparation e.g. ordering refreshments, booking rooms, acquiring pre-read materials ahead of meetings. Ensure focus time is blocked out, enabling the Chiefs time for strategic thinking. Utilise AI technologies to optimise workflow, manage priorities, and provide smarter, faster support to the Executive team. Act as a trusted filter for the Executive team. Provide guidance and act as a key point of contact for the Executive team, ensuring priorities are managed effectively. Liaise with the EA/PA team to maintain the Chiefs' Annual Cadence Calendar. Minute taking for key meetings. Assist with travel logistics and itinerary preparation. Inbox management, ensuring key emails are highlighted to relevant Chief and responses given in timely manner. Administrative Support Complete visitor request forms for all visitors reporting to the Chiefs, liaising with Reception regarding any site visitors. Provide assistance in ordering bikes for the CEO and Chief VIPs. Offer general administrative support to the Chiefs. Assist in the implementation and maintenance of administrative systems and procedures. Support the Company Secretary (CoSec) with administrative duties, as needed. Event Support Assist in organisation and logistics of internal events including the AGM and Departmental All Hands. Assist with Exec/C-Suite tours, liaising with Reception as required. Communication support To act as a conduit between the Chiefs, their teams, and the CEO by coordinating internal diaries and meetings, liaising effectively with colleagues and ensuring a high regard for excellent customer service and discretion both internally and externally. Skills Required Demonstrable experience as a Personal Assistant or Team Assistant role Excellent communication and teamworking ability. Strong organisational skills. Excellent Presentation skills and attention to detail. Have excellent working knowledge and understanding of Microsoft Office suite. The ability to plan your own work, use your initiative and meet deadlines. The ability to manage pressure and conflicting demands and prioritise tasks and workload. The ability to accept and understand instructions. Tact, discretion and respect for confidentiality. A pleasant, confident manner with internal and external people. Reliability and honesty.