Torbay and South Devon NHS Foundation Trust
Do you have good admin skills? Are you efficient and motivated? Is patient safety important to you? Then come and join our Medicines Governance Team in the Pharmacy Department.
This post is an integral part of the team supporting the important work of ensuring the safe use of medicines across the Trust.
Our Medicines Governance Team Administrator will act as the Medicines Governance Team administrator, providing clerical and administrative support for medicines governance activities within pharmacy. They will support the Medicines Governance Team in monitoring, reporting and auditing medicines safety & security across the Trust. They will also co-ordinate and maintain the Patient Group Direction (PGD) work.
Main duties of the job
As the team administrator you will provide secretarial and administrative support to the team, arranging meetings, preparing agendas and taking minutes. Key meetings include the quarterly Medicines Governance Committee. You will also manage and maintain the workplans for the team including for the policies and procedures that are reviewed within the department, along with managing the team email. Word processing skills are essential, as is proficiency with Microsoft packages, particularly Word and Excel and a good understanding of information security & confidentiality. Being proactive and using your own initiative are skills we value within the team.
About us
The Medicines Governance Team consists of just three staff members working alongside the wider Pharmacy Department and works closely with other teams across the Trust especially the Central Patient Safety Team. We work as part of a close knit group of staff who are patient focussed, dynamic and supportive.
Job responsibilities
Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification.
Person Specification
Qualifications and Experience
* Good standard of general education to include GCSE maths and English or equivalent
* Experience of administrative duties
* Good knowledge of Microsoft Office and Excel
* Experience of taking meeting minutes
* Able to problem solve
* Ability to work under pressure, prioritise and meet deadlines
* Excellent communication skills both verbal and written
* Good interpersonal skills
* Self-reliant, motivated and resourceful
* Reliable, ethical and acts with integrity
* Ability to adapt and learn from change
* Demonstrable team working skills
* Able to work under own initiative and as part of a team
* Ability to prioritise workload &/or time
* Positive attitude, problem-solving approach.
* Secretarial NVQ Level 3 qualification or equivalent experience
* Knowledge of Trust patient information administrative and information systems
* Knowledge of IHCS, Datix
* Experience of participating in audit
* An understanding of medicines safety and clinical governance issues relating to medicines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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