We are thrilled to offer an exciting opportunity for an experienced Fleet Administrator to join our clients Fleet department. This individual will be responsible for the day-to-day activities of issuing fuel cards, maintaining accurate fleet registers and processing penalty charges, along with coordinating vehicle logistics.
Role Responsibilities:
• Issuing new and replacement fuel cards and cancelling once notified of leavers and updating fuel card registers.
• Creating fuel reports for high drawings and premium fuel drawings.
• Updating Maintenance Planner, filing vehicle records, requesting vehicles documents from relevant service provider, filing defect reports, and updating vehicle files weekly / monthly for HGV’s.
• Updating driver files weekly / monthly including tachographs and logbooks.
• Keeping fleet registers up to date through excel and internal systems.Analysing various fleet reports and updating internal systems or advising the Fleet Management company.
• Actioning PCN’s, NIP’s as and when required through Fleet Management company and actioning payments / recharges as required.
• Providing order numbers to external suppliers.
• Analysing telematics system and reports for 170+ vehicles and updating allocations, groups etc.
• Action V5, Tax, driver allocation, adding to various systems, updating Fleet Management company, Internal Payroll and HR departments.
• Arranging delivery or collection of company vehicles through 3rd party or internally.
• Assist with invoicing queries, day to day data entry and general administrative duties.
• Maintain internal records and data bases with up-to-date information.
Key Skills:
• Excellent Microsoft Office computer skills (e.g. Word, Excel, PowerPoint, e-mail).
• Able to plan, prioritise and meet tight deadlines, and the ability to deal with pressure in a professional manner.
• Identify and create new and innovative ways of doing business and drive improvements.
• A diligent, conscientious, analytical approach
• Able to act on initiative, identify opportunities & proactive in putting forward ideas & solutions.
• High standard of administration skills.
• Plans and organises systematically yet flexibly to achieve objectives.
Our Benefits
In addition to a competitive salary, we offer an attractive benefits package, including:
• Generous Leave: 25 days annual leave plus bank holidays, annual leave buy and sell scheme, and years’ service entitlement increase.
• People First Initiatives: Cycle to Work Scheme, Birthday Bonus, Discount Portal, and Company Social Events, Saving Scheme and Life Assurance
• Family Focused: Enhanced Maternity, Paternity and Adoption leave
• Employee Assistance Programme: Access to support services for personal and professional wellbeing.
• Performance Bonus: Eligibility for performance-based bonuses.
• Employee Referral Scheme: Earn rewards for referring new members.
• Employee Volunteering Programme: Opportunities to give back to the communities we work in.
• Learning and Development: Continuous growth opportunities and training.
• Support