The responsibilities of the Director of Parish Administration and Communication are twofold. First, this person is to oversee the administration of the parish and to ensure it is in line with the parish’s mission and the pastor’s intentions. This includes overseeing the financial processes of the parish, managing parish property, and ensuring that office and employment procedures of the parish are followed in a manner that supports the work of the pastor and enables all parish ministries to function effectively. Second, this person will be responsible for all parish communications using many different forms of media.
Below, you will find a complete breakdown of everything required of potential candidates, as well as how to apply Good luck.
Responsibilities include:
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2. Administration and Finance
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o Ensure compliance with parish personnel policies and procedures and compliance with all federal and state employment laws as well as with Archdiocesan personnel policies.
o Develop and implement safety and security issues.
o Lead in the recruiting, hiring and termination of parish employees with the support and involvement of the Pastor.
o Keep all personnel files for all employees in good order, respectful of their confidential nature; complete and file all employment related documents required by law.
o Document PACE/PRISM insurance program compliance and submit annual applications.
o Assist with the financial aspects of the parish including banking relationships, budgeting, insurance and risk management, and stewardship.
o Oversee the Archdiocesan insurance program for the parish.
o Oversee all data collections, computer systems, and software programs currently in place and make improvements when necessary or appropriate.
o Ensure compliance with Archdiocesan policies, procedures and requirements related to finances and collaborate with the parish finance manager to ensure the timely completion of the Archdiocesan financial report and the annual financial report to the parish.
o Arrange for parish audit and prepare documents and items for review.
o Obtain approval from Catholic Mutual before signing agreements, contracts, etc.
o Ensure accurate PCYI, background check and signed Code of Conduct records for employees and volunteers are kept.
o Oversee all money counting procedures and the money counter teams.
3. Facilities/Cemetery
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o In collaboration with the facilities manager, oversee the upkeep and maintenance of all parish properties as well as the long-range planning for these properties.
o Work with the cemetery caretaker and Cemetery Committee to ensure effective operation and maintenance of parish cemetery.
4. Office Administration
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o Maintain parish calendar with awareness of all the activities in the parish and school that impact our facilities.
o Maintain and update the pastor’s calendar which includes weekly and Sunday Mass and other requests by parishioners.
o Organize, file and post cemetery records as needed.
o Coordinate the sale, the recording, and the organization of hall and room rentals, including the gathering of signed contracts and certificates of additionally insured.
o Create and maintain the database for parish membership, including sacramental records.
o Prepare and mail letters and packages.
o Maintain the inventory of office and kitchen supplies.
5. Communication
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o Prepare the parish bulletin which includes gathering the necessary information, editing and proofreading for accuracy, and timely submission.
o Manage the parish website and all social media channels with an emphasis on promoting the parish mission and vision.
o Create the weekly eNews email.
o Provide design assistance and timely production and printing of worship aids, brochures, flyers and advertising for ministries and staff.
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