Job Overview
We are seeking a detail-oriented and experienced Bookkeeper to join our team. The role is office-based in the centre of St Albans, and strong experience with Xero is a pre-requisite.
The role is the one accounts function in the business and needs an efficient and effective all-rounder who can see through every element of the accounts journey, up to and including preparation of the accounts for the monthly visit from our accountant who will finalise monthly management accounts.
This includes an element of admin/follow up and credit control (usually administration of incorrect PO's than bad debt). The role would best suit someone highly organised, communicative and driven to understand and implement efficient processes for the variety of tasks within the role.
The working environment is super friendly, relaxed, creative and fun - we are a marketing agency located in central St Albans shop fronted premises, with a strong culture, can do attitude, with regular social events, an in-house gym and probably too much chocolate!
You need to be trustworthy, reliable and be a willing contributor to the growth plans of the OnBrand business. You will have direct access and report to the MD.
Job Functions Include:
* Maintaining the accounts on Xero including Sales ledger, Purchase Ledger, Cash Book & Company Credit Card.
* Maintaining in-house Sales Booking system.
* Bank Reconciliation of 2 accounts from remittances received.
* Monthly reconciliation of credit card account.
* Responsible for monthly invoice runs from In-house Booking System.
* Approving and sending out imported customer service invoices (100-200 per month).
* Processing manual sales invoices on request (20-30 per month).
* Producing quotes or proforma invoices on request.
* Credit Control – produce statements – manual and automated customer chasing / Managing Agent portals.
* Purchase Ledger – Automated via Dext system and manual input when required (50-100 per month).
* Produce reports on Excel and enter journals on Xero – Deferred Income, Accruals, Prepayments, Depreciation.
* Work with external accountant to produce Profit & Loss and Balance Sheet reports.
* Assist Director in payments to consultants and suppliers.
* Liaise with all members of staff for relevant ‘cost of sales’ information from sales record sheet.
Additionally, there are some admin functions associated with a small business including:
* Responsible managing suppliers: Energy, Water Supply, Water machine, Office stationary, Refreshments, Expense cards, Staff perks, Accreditation status, Insurance, Cleaners.
You will need to be discreet, confidential and loyal, with a can-do attitude and a drive to manage not only the finances of the business, but the day-to-day operational needs of the office and its M.D.
You will need to have a proven track record and experience in Xero, bookkeeping, organising and running spreadsheets, organising accurate supplier invoices, communicate effectively with suppliers to obtain PO’s, liaise with the internal team regarding orders & sales, and work with the management accountant who attends to prepare monthly accounts. (approx 250 invoices per month, turnover £1.3m).
The successful candidate will receive 20 days annual leave plus bank holidays.
Benefits:
* Westfield Primary Healthcare Plan.
* Company Pension.
* Office Gym.
* Weekly office food order.
* Casual dress.
Qualifications
- Proven experience as a Bookkeeper or in a similar role.
- Proficiency in full functions of accounting software Xero.
- Experience/understanding of deferred income schedules and journals.
- Strong understanding of accounts payable processes and financial regulations.
- Excellent attention to detail and organisational skills.
- Ability to work independently and manage multiple tasks effectively.
- Strong analytical skills with a commitment to accuracy.
- Good communication skills, both written and verbal.
If you are a motivated individual with a passion for numbers and finance, we encourage you to apply for this exciting opportunity to contribute to our team as a Bookkeeper.
Job Types: Full-time, Permanent
Pay: £30,000.00-£36,000.00 per year
Schedule:
* Monday to Friday.
Ability to Commute/Relocate:
* St. Albans: reliably commute or plan to relocate before starting work (required).
Application Question:
* Are you able to work independently and cover the whole spectrum of the role in an environment where you are the sole accounting function?
Experience:
* Bookkeeping: 3 years (required).
* Xero: 2 years (required).
* Preparation & reporting for month-end accounting: 2 years (required).
* Credit control: 1 year (required).
Work Location: In person.
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