Kelly’s client, a multinational, privately-owned Canadian company located in Burlington, ON, is looking for a Payroll Manager, who will report to the HR Manager, and will have prime responsibility for leading and managing the administration of payroll (Canadian and US). In addition, the Payroll Manager would assist with other Human Resources responsibilities:
RESPONSIBILITIES:
Payroll Leadership:
* Review current payroll processes, recommend, and implement changes to increase efficiencies.
* Lead the development and enhancement of requirements through the payroll system on a continuous basis.
* Monitor and analyze the effectiveness of compensation and recognition programs, identifies gaps and solutions and prepares recommendations for continuous improvements.
* Interpret technical requirements and develop implementation plan.
* Lead the integration of other business units onto the payroll provider’s system – identify unique requirements.
* Research additional modules or other service offerings to leverage technology and reduce manual processing.
Payroll Administration:
* Contact with payroll services providers – liaise to incorporate company requirements into Payworks, Paychex and ADP (US) system, process master file changes.
* Manages the preparation, distribution, and reporting processes for payroll.
* Computes the calculation of wages, overtime, and deductions to ensure compliance with Canadian Federal and Provincial Laws and US Department of Labor laws.
* Reviews, edits and makes corrections and adjustments as needed to system outputs.
* Processes special adjustments, manual updates, exceptions to the system.
* Ensures that payments and government reports are disbursed timely and accurately.
* Transfer of funds to payroll provider.
* Prepares general ledger entries for payroll – for input to financial statements.
* Performs year-end reconciliations: processes T4’s and T4A’s.
* Responds to payroll inquiries from employees.
* Responds to external agencies such as: CRA, IRS, Service Canada, Family Support, garnishments, etc.
* Develop documentation of standard operating procedures to allow smooth execution of payroll in incumbent’s absence.
* Create reports, head count and Semimonthly payroll summary reports for management.
Benefits and Group Retirement Programs:
* Reviews and approves invoices for payment; prepares RBC Insurance entries for allocation of expenses by business unit.
* Investigates special issues with RBC Insurance and Manulife Financial and recommends course of action.
* Audit required benefits and group retirement documents for compliance.
Human Resources Information System:
* Responsible for maintaining positive working relationship with all payroll providers to ensure third party system meets both HR and payroll needs; resolve problem areas as they arise.
* Creates exception reports from HRIS.
* Assists Human Resources as assigned.
REQUIREMENTS:
* 5 – 8 Years Related Experience.
* Undergraduate Degree/Diploma in Related Field.
* Previous experience processing payroll in the Transportation Industry is an asset.
* Canadian Payroll Association Certification.
* Knowledge of provincial and federal labour laws and employment standards.
* Knowledge of US payroll laws an asset.
* High Proficiency in Business Software – Excel, third-party software.
* Ability to Secure Highly Confidential Data.
* Attention to Detail / Accuracy.
* Planning and Organization Skills; Ability to Adapt to Unpredictable Change.
* Ability to Meet Set Deadlines.
* Adherence to Compliance Standards.
* Ability to Anticipate Requirements.
* Problem Solving and Analytical Skills.
* Customer Service Orientation and Professional Attitude; Empathy to Employees.
* Strong Communication Skills – including translating legislative terms to lay staff.
* Minimal travel to locations in Ontario.
PERKS:
* Permanent full-time position in Burlington, Ontario.
* Salary ranges from $80,000 to $90,000, depending on experience, with benefits starting after three months.
* Hybrid positions – 3 days in office and 2 from home.
* Opportunity to work in a dynamic, friendly environment with growth potential.
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