The purpose of the position is to perform the full range of project coordination duties and services for EthosEnergy Light Turbines Ltd in support of a major client contract.
Job Responsibilities
* To comply with EELT and client quality, safety, and environmental management systems and procedures, ensuring that all accidents/incidents/near misses/hazards are immediately reported, and relevant paperwork is completed.
* Provide daily progress reports and S-Curves for ongoing services and project tasks to key contract stakeholders.
* Contribute to and participate in quarterly business performance reviews.
* Establish Sales Orders, Work Orders, and Supplier Purchase Orders in relevant systems to manage the Financial Transactions.
* Manage the workload of requests for quotation for manpower, tooling, contract support, and project scopes.
* Understand and apply agreed pricing, legal terms, and conditions to all existing client enquiries.
* Manage all purchase orders, invoicing, and forecasting metrics and keep the Contract Manager informed of the real-time order status and delivery dates.
* Accept Purchase Orders from clients and establish Sales Orders, Work Orders, and Supplier Purchase Orders.
* Support spares and repairs coordinator from time to time to develop proposals, purchase requisitions, and purchase orders.
* Establish and keep up to date spares listing records.
* Work with contract support engineers to develop high-level and detailed service plans, supporting the completion of workpacks and other required engineering and project documentation.
* Support the contract manager in the development of annual budget forecasts, planning, and contract annual escalations.
* Coordinate with the Field Service / 3rd party Suppliers to review and fine-tune the integrated asset plan.
* Interface with the contract engineering team for technical input to develop a robust scope of work for Ethos internal and third-party service enquiries.
* Maintain the company’s Customer Relationship Management Tool – Salesforce.
* Provide monthly updates on delivery dates and update internal ERP and Salesforce opportunities.
* Submit plan entry and flight booking requests within the Clients internal systems and coordinate updates to integrated asset plan gate entry sheets.
* Coordinate weekly timesheet entries.
* Support any credit issues and late payment resolutions.
* Perform any other delegated duties or tasks as instructed by your line manager.
* Attend regular meetings at the Customer’s premises as required in support of Project Manager Operations.
Required Skills / Knowledge
* Competent in MS Office Applications (Excel, Word, PowerPoint) plus Adobe Reader / Writer. (This is essential for creating quotations and Purchase Orders).
* Ability to handle multiple tasks and/or projects with minimal supervision.
Experience
* Experience with ERP Systems.
* Relevant experience in a coordinator role within an operations environment.
* Relevant product experience in Oil & Gas and Industrial Services consumables, service kits, hardware, rotating equipment, pumps, sub-assemblies, certification requirements, etc. would be a distinct advantage but not essential.
* Experience working with contracts and contract administration.
* Experience in building work breakdown structures and providing updates to the business and client stakeholders.
Education Requirements
* ONC in Engineering or Business Admin (or equivalent Industry Experience)
Physical Requirements
* Office based
EthosEnergy is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.
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