ESD are looking for an Office Administrator located in Reading for an immediate start.
Contracted hours: 8am-4pm or 9am -5pm
5 days a week in the office, No hybrid work.
Holiday allowance: 25 days + bank holidays, 3-4 days are held back for Christmas.
Job Description Below:
IT (in conjunction with our IT 3rd party provider)
· Management of IT support services Internal & external
· Support of all application software and online subscriptions
· Hardware & Software implementation throughout the business
· Reporting of IT issues to IT service provider
· Manage Office & Mobile Phone Handsets & Contracts
· 6 Monthly Review of IT Service Support
HR
· Complete new starter process
· Maintain sickness records
· Timesheet reconciliation against Bright HR sickness (our HR provider)
· Maintain HR records
· Complete leavers process
Office Maintenance
· Ensure all infrastructure resources required for office are supplied. Energy/Stationary/welfare supplies/office cleaning contract/ cleaning products/recycling/waste management etc
· Check Fire Alarm, Fire extinguishers & Security Maintenance
· Monitor and manage cleaning company
· Arrange maintenance of Fire alarms
· Manage fuel cards & associated invoices – Weekly
· Manage external maintenance i.e. ground maintenance, service of septic tank
· 1st aider / fire Warden
· Maintain Ops van x 3Number (who’s using them, MOTs, leases etc)
· Report meter readings
Admin
· Booking hotel/travel & training facilities
· Coordinate with our charity partner COWSHED for events we support
· Company event coordination and charity partnerships
· Coordination of social media and marketing information
· Miscellaneous support: supplies and consumables for project sites
· New supplier setup
· Maintain supplier insurance records, Verification and monitoring of sub-contractor insurances
· Distribute Barclaycard statements
· Print/distribute Screwfix invoices
· Print/distribute Allstar invoices
· Uploading of appropriate business information to shared drives