Job Description
We are working with a highly successful, family business in East Bristol to help them find an Administrator to join their busy and successful Fuel Department. Working alongside a small team of three, you will maintain records and calculate fuel usage for scheduling of fuel deliveries.
Key tasks and main duties
* Maintain accurate and up-to-date records of all fuel management contracts.
* Maintain regular contact with customers who have fuel management to better understand how they are using generators, thereby ensuring efficient deliveries of fuel.
* Liaise with the Fuel Team, Transport Manager, Logistics Manager, and relevant remote depot personnel to ensure fuel delivery drivers are being used efficiently.
* Produce all fuel management related paperwork (e.g., delivery notes, job sheets, purchase orders) and process all completed delivery documentation to enable the production of timely invoicing.
* Raise and price all sales orders, with associated PODs to allow the Accounts Department to issue invoices to customers in a timely manner, utilizing supplier and customer rate widgets and other internal data to ensure the correct rates are applied.
* Liaise with the Accounts Department regarding all aspects of fuel management invoicing (such as customer queries or issues of non-payment).
* Troubleshoot fuelling requirements as needed, using all available resources; in the event of a fuel run-out, liaise with the Fuel Management Supervisor and Fuel Operations Manager to ensure the swift resolution of any problems.
Skills and experience required
* Previous administration experience.
* Good organisational and communication skills.
* Good level of maths ability.
* Strong IT skills and ability to use Excel.
* Able to manage changing priorities in a fast-moving environment.
* Able to work as part of a team.
* Strong geographical knowledge of the UK is desirable.
Benefits
* £24,000.
* 23 days holiday (plus bank holidays), increasing with the length of service.
* Company pension scheme.
* Private medical scheme.
* Life assurance scheme - with access to more healthcare support and counselling services to help protect employees' financial, emotional, and physical wellbeing.
* Please note this is 100% office based.
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