A Vacancy at Essex Partnership University NHS Foundation Trust.
This role will actively support all administrative processes in connection to Property, Private Finance Initiatives (PFI) and Capital Planning related tasks for a large Mental Health and Community Services property portfolio across Essex, Bedfordshire and Luton.
The post holder will be expected to:
· To hold Super User status, responsible for manage data relating to the Trust’s Property portfolio on the Trust’s adopted Computer Aided Facilities Management (CAFM) system, which will support the management of the Help Desk function
· To act as the point of contact for the wider Trust for all Property (tenure) related queries
· Support the delivery of a comprehensive and coordinated Estates Strategy Programme and Capital Plan
· Work flexibly within a small team of pooled administrators, providing efficient and effective administration relating to the financial aspects of the department functions, such as raising purchase orders and receipting invoices.
· To provide high quality and accurate records including databases, trackers and spreadsheets.
· To be responsible for facilitating meetings, including accurate minute taking, records and action logs.
· To hold overall authority for the Trust’s adopted Computer Aided Facilities Management (CAFM) System, holding Super User status in respect for Property and Capital related tasks ensuring that all data is input and monitored and maintained on the CAFM system (i.e. tenure / occupation / rent)
· To develop internal governance processes to ensure that all relevant Property data is captured, accurate and up-to-date, with all departmental parties aware of key property information.
· Implement and maintain electronic filing systems and archiving documentation in line with Information Governance Policies and Procedures (including Estates property drawings/CAD)
· To act as a single point of contact for all property based information/reports held on the Trust’s adopted CAFM system
· To ensure full administrative support in respects of internal/external meetings, with heavy emphasis on supporting the PFI Programme. This will require:
o Diary management to ensure full attendance
o Room Bookings / Virtual Meetings
o Circulation of key documents in a timely manner. Due to the frequency of these meetings, there may often be time constraints which will require the post holder to be organised in their day to day approach.
o Accurate and detailed minute taking
EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
• Season Ticket Loans
• NHS discounts for staff
• Excellent Training facilities and opportunities
• Buying and Selling annual leave scheme
• The opportunity to work bank shifts and expand knowledge and experience in other areas
• Salary Sacrifice schemes including lease cars and Cycle to Work
• Day One Flexible Employer
The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment
Join our Staff bank
What is Staff Bank?
Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.
All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.
If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.
For Further details please look at the job Description and Personal Specification. If you have any further questions please contact Miranda Waghorne or Fiona Benson who will be able to assist.
This advert closes on Monday 1 Jul 2024