Buyer (Fixed Term) Surrey (676197) Chertsey, England
Buyer
Fixed Term Contract
Surrey
Competitive
This role requires some flexibility during our busy season with regards to hours and days worked.
Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties we maintain are presented to the highest standard possible.
This is an exciting role for a talented individual who is looking for a new challenge and wants to join a fast-paced and high-performing team renowned for their approach and delivery of unparalleled service.
We are looking for a Buyer to undertake the following duties on a day-to-day basis:
Key Responsibilities
1. Continuously monitor office purchasing system, locating and collecting goods ordered by Client and ensuring timely delivery.
2. Visit shops and establish working relationships with staff and managers to obtain better service and assistance with sourcing and ordering items.
3. Ensure cost-effectiveness when buying in bulk.
4. Source items directly from shops to expedite the order process, ideally on the same day (when in residence).
5. Stay informed about outstanding orders and continue searching for items in shops without comprehensive websites.
6. Visit and log shops that stock frequently purchased items.
7. Liaise with Office Manager regarding unfulfilled orders.
8. When samples are requested, visit multiple stores, take pictures of suitable items on sale, and send to Office Manager for Client approval.
9. Assist with planning and purchasing for the Children’s entertainment area in collaboration with the Children’s entertainment coordinator.
10. Collect receipts and visit relevant stores to obtain VAT claim forms on behalf of the Client, ensuring forms are filled in correctly.
11. Ensure VAT forms are taken to the airport and stamped correctly.
12. Copy completed VAT forms, store copies for records, and send to relevant companies for refund.
13. Receive deliveries and ensure correctness.
14. Pack with care and organize shipping of items to the Client.
15. Identify and organize the safe packing of hazmat items separately from safe items.
16. Assist with restaurant bookings.
17. Help with party planning.
18. Organize cars, drivers, and security as requested.
19. Maintain a clean and organized workplace.
20. Carry out word processing, filing, and relevant computer-based administration, including accurate job logging on the company system.
21. Perform any other reasonable requests as instructed by Management.
22. Ensure a professional approach is undertaken in all interactions with clients, colleagues, and external providers, emphasizing confidentiality.
23. Provide excellent customer service to all visitors and callers.
24. Provide cover for colleagues during periods of absence.
25. Adhere to all Company policies and procedures, particularly regarding health and safety.
26. Any other duties as required.
Knowledge/Experience/Skills/Abilities
* Previous office administration experience.
* Experience processing invoices and dealing with stock control.
* Strong IT skills, including high competency with MS Office, particularly Word, Excel, and Outlook.
* Strong numerical skills.
Personal Attributes
* Highly conscientious.
* Strong time management, organization, and planning skills.
* High level of written and verbal communication skills.
* Enthusiastic and self-motivated with the ability to use initiative.
* Highly flexible and adaptable.
* Able to work under pressure and meet strict deadlines.
* Reliable and punctual.
* Highly professional and presentable.
* Able to work well in a team and independently.
* Extremely confidential and discreet.
* Logical and systematic.
* Multi-task oriented with the ability to administer work efficiently across various projects simultaneously.
* High level of customer service with an excellent telephone manner.
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