Have you taken a career break and are looking to return to work? Are you struggling to find flexible jobs that fit around your family life/caregiving? At ivee, we’re on a mission to help every person return to meaningful, flexible work after a career break. Our community provides upskilling, mentoring and access to job opportunities with vetted flexible employers, so that you don't have to settle for less. Press apply to express your interest in ivee and apply for one of our client roles on our platform: The Role We are looking for a Facilities Coordinator to help maintain a secure and well-functioning work environment. You will coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services. This role ensures that grounds, buildings, and facilities are safely maintained, improved, and fully utilized. The Facilities Coordinator will oversee day-to-day operational requirements, ensuring the smooth operation of a building’s infrastructure. Responsibilities include administrative support, budgeting, procurement negotiation, contractor liaison, and documentation. You will also coordinate staff and office equipment during relocations and occasionally provide supervision and physical assistance with maintenance tasks. We are looking for someone with a strong track record of delivery and experience in overseeing projects. Job Description What You’ll Be Doing: Collaborate with other departments and external companies to draft and execute budgets for assigned projects. Coordinate and manage all aspects of assigned projects to ensure timely completion within the available budget. Manage planning, budgeting, consultant and contractor selection, pre-construction, bidding, construction management, quality assurance, closeout, and project turnover for operations and maintenance. Provide administrative support, including preparing, organizing, and storing information in paper and digital form. Handle queries via phone and email. Greet visitors at reception and assist with scheduling meetings and booking rooms. Arrange travel, accommodation, post, and deliveries. Print, photocopy, and order office supplies. Maintain office systems and liaise with suppliers and contractors. Coordinate with staff in other departments, such as finance and HR. Track and record budgets and orders, ensuring all purchases are documented with invoices. Update and maintain desk plans for office locations, including new starters, leavers, and desk moves. Prepare internal monthly facilities reports. Work in an office-based environment. This job description is neither exhaustive nor exclusive and may be reviewed in the future based on operational requirements. About You: Skills & Experience: Work experience as a Facilities Administrator or similar role. Strong attention to detail and excellent organizational skills. Ability to work well with others and independently. Sound judgement and ability to respond quickly during emergencies. Sensitivity, understanding, and flexibility to adapt to change. Excellent verbal communication and customer service skills. Proficiency in using computers and main software packages.