About the jobTHE LOUIS VUITTON PROMISEcWhoever you are, whatever the purpose of your visit, I will cherish our time together. I will dare to discover who you are and encourage you to be true to yourself. You will trust me as your personal advisor. We will build a genuine relationship over time. Every time you come to Louis Vuitton, you will leave feeling enricheddOVERALL MISSIONAs the combined Facilities and Safety Operations Intern, you will play a pivotal role in closely collaboratingwith our retail teams throughout UK, Ireland and South Africa, alongside Head Office teams and Vendors.You will assist in the administrative and technical operations of both categories function by responding to support requests, assisting with training, coordinating workforce management, liaising with vendors and updating documentation as required. Additionally, you will support with creating and maintaining site risk assessments, on site coordination of events and incident response.Job responsibilitiesCoordination:Act as first point of contact for coordination between Stores, Security providers and Contractors for different needs across our stores and Head OfficeBook security schedules in advance of pre-planned maintenance, VM changes etc.Follow through on Pre Planned Maintenance ProjectsMeticulously review invoices\/expenditureSupport the F&M & Security Managers in obtaining & reviewing quotes for remedial worksDemonstrate a proactive approach, liaising with Store Management to prevent and rectify issues impacting tradeRegularly conduct site visits & FM walk throughs with Operations Managers\/Store Managers\/Security teams.Support with conducting & reviewing KPI audits with service providersAssist with procurement and contract managementManaging store EAS tagging requests and placing orders as neededAssist in responding to incidents as required, escalating as appropriateFinance\/Budget Support:Frequent creation of purchases orders for the UK, Ireland & South Africa regionEnsure timely completion of good receipts.Liaise with Service Providers and Finance for monthly invoicing and workflow queries.Managing the departments cost plans and purchase order tracking, uupdating accordingly in line with Paris reporting proceduresPrepare a monthly budget reportSupport the Managers with financial forecasting, attending and contributing to monthly finance meetingsGeneral Administration:Supporting with registering all maintenance visits crequired actionsstore trackersEnsuring all necessary documentation is maintained for complianceMaintain power automate folders and forms for both departments.Supporting with a yearly audit of consumption per store and HOSupporting with monthly, quarterly and annual reporting, ensuring full complianceSupporting with risk assessment updating\/creationSupporting with Health & Safety trainings and roll out of policiesProfileEXPERIENCE & SKILLS REQUIREDPrevious administration experienceExcellent communication skills both written & verbalStrong Excel skills, Microsoft Power Automate skills, SAP a plusFlexibility there may be instances when you will need to manage multiple tasks simultaneouslyAbility to prioritise a varying workload and to work off own initiativeStrong organisational skills and ability to deliver to tight deadlinesA team player who enjoys working in a vibrant and multicultural environmentSolid interpersonal skills with the ability to establish professional working relationships with both internal & external contacts.